Exhibit 1 - Agenda Information SheetCity of Denton
City
Hall
215 E. McKinney
Street Denton, Texas
www.cityofdenton.co
m
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: July 21, 2020
SUBJECT
Consider approval of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with C J Hensch & Associates, Inc., as the primary
contractor, and GRAM Traffic North Texas, Inc., as the secondary contractor for traffic counting and data
collection services for the City of Denton; providing for the expenditure of funds therefor; and providing
an effective date (IFB 7322 – awarded to C J Hensch & Associates, Inc. – primary, and GRAM Traffic
North Texas, Inc. - secondary, for three (3) years, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $250,000).
INFORMATION/BACKGROUND
This IFB for Traffic Counting and Data Collection Services is intended for the approved ‘Citywide Speed
Study’ project. City Council has approved a Citywide Speed Study project to determine the 85th percentile
speed limits on Denton arterials and collector roadways. In conjunction with traffic engineering analysis,
this service will supply the traffic survey data necessary to determine safe speed limits on City arterial and
collector roadways. In addition to updating City speed limits, the Traffic Counting and Data Collection
service will also give the volume counts necessary to update the NCTCOG 16 county mapping system.
This IFB will support City activities such as that include design, maintenance, operations, safety,
environmental analysis, finance, engineering economics, and performance management by providing the
necessary traffic survey data. This service can also aid in calculating liquidated damages that have a
significant impact on motoring public, road user cost impact, Traffic Impact Analysis (TIA), validation of
developer data throughout Development Review, pavement design axle impacts, traffic signal and stop sign
warrants, route evaluations, mobility, traffic signal corridor progression, and traffic calming.
Invitation for Bids were sent to 214 prospective suppliers, including seven (7) Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Two (2) bids meeting specifications were received. Staff recommends
awarding to a primary and secondary vendor as follows and also shown on Exhibit 2 for a combined not-
to-exceed amount of $250,000.
Vendor Award*
C J Hensch & Associates, Inc. Primary
GRAM Traffic North Texas, Inc. Secondary
* The primary contractor is expected to respond to the initial contact from The City within 2 business days
and must be able to start and complete the work as requested. If no response from the primary contractor
within 2 business days, and/or primary contractor is unable to complete work as requested, the City has
the right to call the secondary vendor. *
NIGP Code Used for Solicitation: 968–Public Works & Related
Services
Notifications sent for Solicitation sent in IonWave: 214
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 9
SBE-Small Business Enterprise Invitations sent out: 49
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with C J Hensch & Associates, Inc. and GRAM Traffic North Texas, Inc., for traffic
counting and data collection services for the City of Denton, in a three (3) year with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $250,000.
PRINCIPAL PLACE OF BUSINESS
C J Hensch & Associates, Inc.
Pasadena, TX
GRAM Traffic North Texas, Inc.
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chandra Muruganandham, 940-349-8402.
Legal point of contact: Mack Reinwand at 940-349-8333.