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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance CFO: Antonio Puente, Jr. DATE: July 21,2020 SUBJECT Consider approval of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with McMahon Contracting, L.P., for the construction of the Hickory Creek Road Phase 1 (East) project; providing for the expenditure of funds therefor; and providing an effective date (IFB 7206 – awarded to McMahon Contracting, L.P. in the not-to-exceed amount of $1,515,949.07). INFORMATION /BACKGROUND The Hickory Creek Road Phase I (East) project consists of the extension of eastbound lanes from FM 2499 to Nautical Lane, a traffic signal at the FM 2499 intersection, and an acceleration lane along southbound FM 2499. The road is currently two-lanes undivided (one lane in each direction). This project will involve construction of two new lanes, both of which will be eastbound. The existing eastbound lane will be converted to a 2nd westbound lane. There will be room to construct two additional inside lanes (one in each direction) in the future if desired. The southbound acceleration lane along FM 2499 is to address a safety issue resulting from TxDOT's recent construction of a sound wall along the west side of FM 2499, north of the intersection. Vehicles approaching the intersection from the west, intending to turn southbound along FM 2499, have their view of the southbound traffic coming from the north side of the intersection obstructed by this wall. These improvements will improve traffic flow and traffic safety in the immediate area and is a part of our multi-phase Hickory Creek Road corridor improvements. The engineer’s opinion of probable construction cost (OPCC) for the base bid was $2,282,031.91. All the bid prices fell within the engineer’s OPCC range. The project total cost of $1,515,949.07 for Hickory Creek Road Phase 1 (East) project construction consists of: $1,443,761.02 total base bid; and a $72,188.05 contingency. A five (5) percent contingency allowance, if any, is for the sole use of the City and will be subject to written authorization by the City’s Project Manager and Program Manager. Invitation for Bids was sent to 371 prospective suppliers of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Six (6) bids meeting specifications were received. The lowest bid was received by McMahon Contracting, L.P. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com NIGP Code Used for Solicitation: 913 – Construction Services Notifications sent for Solicitation sent in IonWave: 371 Number of Suppliers that viewed Solicitation in IonWave: 33 HUB-Historically Underutilized Business Invitations sent out: 15 SBE-Small Business Enterprise Invitations sent out: 96 Responses from Solicitation: 6 PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On May 22, 2018, Council approved a design contract for Transystems in the amount of $240,000 for the Hickory Creek Phase 1 Project. On October 14, 2018, Council approved Amendment #1 to the original design contract in the amount of $56,884.00 to add an acceleration lane to Southbound FM 2499. RECOMMENDATION Award a contract with McMahon Contracting, L.P., for the construction of the Hickory Creek Road Phase 1 (East) project, in a not-to-exceed amount of $1,515,949.07. PRINCIPAL PLACE OF BUSINESS McMahon Contracting, L.P. Grand Prairie, TX ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date within 365 calendar days. FISCAL INFORMATION These services will be funded from RTR funding in conjunction with funds from Engineering account 250045444.1360.40100. Requisition #147027 has been entered into the Purchasing software system in the amount of $1,443,761.02. The budgeted amount for this item is $1,515,949.07. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Bid Tabulation Exhibit 3: Ordinance and Contract Exhibit 4: Presentation Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Trevor Crain, 940-349-7426. Legal point of contact: Mack Reinwand at 940-349-8333.