Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 28, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Weaver and Tidwell, LLP,
for External Audit services for the City of Denton as set forth in the contract; providing for the expenditure
of funds therefor; and providing an effective date (RFQ 7284 – Professional Services Agreement for
External Audit services for the City of Denton awarded to Weaver and Tidwell, LLP, for three (3) years
with the option for one (1) additional one (1) year extension, in the total four (4) year not-to-exceed amount
of $354,500).
INFORMATION/BACKGROUND
External audit services include an examination of the financial statements of all accounts and funds of the
City including the information contained in the Supplementary Schedule of Expenditures of Federal and
State Awards.
The table below outlines the pricing and audit service providers for the last ten years:
Fiscal Year Supplier Amount Fiscal Year Supplier Amount
2018-19 Pattillo, Brown, & Hill $96,000 2013-14 Weaver & Tidwell $142,000
2017-18 Pattillo, Brown, & Hill $96,000 2012-13 Weaver & Tidwell $140,000
2016-17 Pattillo, Brown, & Hill $93,225 2011-12 Weaver & Tidwell $151,500
2015-16 Pattillo, Brown, & Hill $93,225 2010-11 Weaver & Tidwell $151,500
2014-15 Weaver & Tidwell $145,000 2009-10 Weaver & Tidwell $145,500
The City issued RFQ# 7284 for external audit services on February 18, 2020. The City’s evaluation team
consisted of staff from the Internal Audit Department and the Finance Department.
Request for Qualifications (RFQ) for external audit services was sent to 87 prospective firms for these
services. In addition, the RFQ was placed on the Materials Management website for prospective
respondents to download and advertised in the local newspaper. Six (6) statement of qualifications (SOQ)
were received. The SOQs were evaluated based on published criteria including past experience and probable
performance, collective qualifications and knowledge, knowledge of governmental auditing, adequacy of
proposed staffing, and adequacy of analytical procedures. Based upon this evaluation, the recommended
award is to Weaver and Tidwell, L.L.P. and is determined to be the most qualified firm for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 946 – Financial Services
Notifications sent for Solicitation sent in IonWave: 87
Number of Suppliers that viewed Solicitation in IonWave: 11
HUB-Historically Underutilized Business Invitations sent out: 5
SBE-Small Business Enterprise Invitations sent out: 25
Responses from Solicitation: 6
Based on the submitted RFQ responses, the City’s evaluation team ranked the six (6) firms using the RFQ
criteria. The City’s evaluation team received presentations and held interviews with the three (3) most
highly qualified firms on May 14, 2020, May 15, 2020 and May 19, 2020. The evaluation team then ranked
these three firms again based on the same criteria. As a result, Weaver and Tidwell, LLP was ranked the
highest and presented a fair and reasonable price for the proposed services.
Given the City’s history with Weaver & Tidwell, LLP, the City’s evaluation team has ensured that the
External Auditor’s review team is led by a different audit partner than pervious engagements.
RECOMMENDATION
Award a contract with Weaver and Tidwell, LLP, for External Audit services for the City of Denton, in a
three (3) year, with the option for one (1) additional one (1) year extension, in the total four (4) year not-to-
exceed amount of $354,500.
PRINCIPAL PLACE OF BUSINESS
Weaver and Tidwell, LLP
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with an option to extend the contract for one (1) additional one (1)
year period, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Internal Audit Expenditures account 105001.7852. Requisitions will be
entered on an as-needed basis. The budgeted amount for this item is $354,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Madison Rorschach, 940-349-7228.
Legal point of contact: Mack Reinwand at 940-349-8333.