Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 28, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline, Inc., for the purchase of secondary
pedestals for Denton Municipal Electric to be stocked in the City of Denton Distribution Center; providing
for the expenditure of funds therefor; and providing an effective date (IFB 7390 - awarded to Techline, Inc.,
for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of $250,000.
INFORMATION/BACKGROUND
This IFB is to supply secondary electric connection pedestals that act as a common point to allow for
additional underground secondary or service wires to be extended to several different points. Underground
conductors (wires) often run first from a pad mount transformer to a secondary pedestal and then exit to
serve multiple homes. Materials will be ordered on an as needed basis to maintain appropriate stocking
levels in the City’s Distribution Center. As these commodities are “common stock items” in the Distribution
Center working capital inventory under City of Denton General Government, they are not reviewed by the
Public Utilities Board.
Invitation for Bids was sent to 233 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Two (2) bids meeting specifications were received. The lowest bid was received by Techline,
Inc.
NIGP Code Used for Solicitation: 285 - Electrical Equipment and
Supplies (Except Cable and Wire)
Notifications sent for Solicitation sent in IonWave: 233
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 19
SBE-Small Business Enterprise Invitations sent out: 61
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Techline Inc., for the purchase of secondary pedestals for Denton Municipal Electric
to be stocked in the City of Denton Distribution Center, in a three (3) year, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $250,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Techline, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Mack Reinwand at 940-349-8333.