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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: July 28, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with 2L Construction, LLC, for the construction of the West Hickory Street Paving, Lighting & Drainage Improvements Project for the City of Denton; providing for the expenditure of funds therefor; and providing an effective date (IFB 7163 - awarded to 2L Construction, LLC, in the not-to-exceed amount of $1,919,503.95). INFORMATION / BACKGROUND The reconstruction of Hickory Street from Bonnie Brae Street to Carroll Boulevard was funded as part of the 2014 Bond Program. The portion of the project from Bonnie Brae Street to Welch Street is currently under construction and nearing completion. This project spans the remaining portion of West Hickory Street from Welch Street to Carroll Boulevard and includes a reconfiguration as well as reconstruction of the road to allow for installation of pedestrian lighting and improved pedestrian access along the both sides of the road while still maintaining two 11- foot travel lanes, a bike lane on the south side of the street and parallel parking along the north side of the street. The project total cost of $1,919,503.95 for W. Hickory St. Paving, Lighting & Drainage Improvements construction consists of: $1,828.099 total base bid; and a $91,404.95 contingency. A five (5) percent contingency allowance, if any, is for the sole use of the City and will be subject to written authorization by the City’s Project Manager and Program Manager. The engineer’s estimate for comparison (without contingency) for the Base Bid was $2,320,263.00 and for the Alternate Bid (without contingency) was $1,819,833. Invitation for Bids was sent to 373 prospective suppliers of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Five (5) bids meeting specifications were received. The lowest bid was received by 2L Construction, LLC. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com NIGP Code Used for Solicitation: 913 – Construction Services Notifications sent for Solicitation sent in IonWave: 373 Number of Suppliers that viewed Solicitation in IonWave: 26 HUB-Historically Underutilized Business Invitations sent out: 15 SBE-Small Business Enterprise Invitations sent out: 96 Responses from Solicitation: 5 RECOMMENDATION Award a contract with 2L Construction, LLC, for construction of the West Hickory Street Paving, Lighting & Drainage Improvements Project, in a not-to-exceed amount of $1,919,503.95. PRINCIPAL PLACE OF BUSINESS 2L Construction, LLC Rhome, TX ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date within 270 calendar days. FISCAL INFORMATION This project will be funded from Regional Toll Revenue fund account 350463467.1360.40100. Requisition # 147213 has been entered into the Purchasing software system in the amount of $1,919,503.95. The budgeted amount for this item is $1,919,503.95. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Bid Tabulation Exhibit 3: LLC Members Exhibit 4: Presentation Exhibit 5: Ordinance and Contract Respectfully submitted: Lori Hewell, (940)-349-7100 Purchasing Manager For information concerning this acquisition, contact: Kyle Pedigo, 940-349-8425. Legal point of contact: Mack Reinwand at 940-349-8333.