Exhibit 1 - Agenda Information Sheet - Amendment 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: July 28, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a Professional Services Agreement between the City of
Denton and Group For Horizon Entertainment Inc. dba Ranger Guard & Investigations, amending the
contract approved on March 24, 2020, in the not-to-exceed amount of $49,000, further amending the first
amendment expenditure amount not-to-exceed $33,000 for a total contract amount not-to-exceed $82,000,
to provide dedicated security officer services for the City of Denton in accordance with Texas Local
Government Code 252.022, which provides that procurement of commodities and services made because
of public calamity or to preserve or protect the public health or safety of the municipality’s residents is
exempt from competitive bidding, and if over $50,000 shall be awarded by the governing body; providing
for the expenditure of funds therefor; and providing an effective date (File 7340 – providing for an
additional second amendment expenditure amount not-to-exceed $43,000, with the total contract amount
not-to-exceed $125,000).
INFORMATION /BACKGROUND
• March 13, 2020. The Mayor executed a "Declaration of Local Disaster for Public Health
Emergency" and an "Order of the Mayor of the City of Denton".
• March 17, 2020. The City Council, through Ordinance No. 20-721 (First Order), extended the
Declaration of Emergency extending the effective period of the declared state of local disaster
through April 30, 2020 and included the authorization to expend no more than Five Hundred Fifty
Thousand Dollars ($550,000.00) during this period to proceed with the necessary emergency
responses and essential functions not already budgeted.
• March 20, 2020. Through Ordinance No. 20-740 City Council amended Ordinance No. 20-721.
• April 6, 2020. Ordinance No. 20-812 (Second Order) was adopted superseding and replacing the
Order of Council of the City of Denton through Ordinance 20-740 issued on March 20, 2020 and
included the authorization to expend an additional Seven Hundred Fifty Thousand Dollars
($750,000.00) during this period to proceed with the necessary emergency responses and essential
functions not already budgeted.
• April 30, 2020. City Council adopted Ordinance 20-873 (Third Order) superseding and replacing
the Second Order of Council of the City of Denton issued April 6, 2020.
• May 5, 2020. Ordinance 20-923 (Forth Order) was adopted to supersede and replace the prior Orders
of Council and included the authorization to expend no more than Eight Hundred Fifty Thousand
Dollars ($850,000.00) from the general fund reserve balance during this period to proceed with the
necessary emergency responses and essential functions not already budgeted.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
• May 29, 2020. Ordinance 20-980 (Fifth Order) City Council extended the effective period of the
Declared State of Local Disaster; superseding and replacing the Fourth Order of Council of the City
of Denton.
• June 9, 2020. City Council approved the first amendment amount not-to-exceed $33,000 for a total
contract amount not-to-exceed $82,000 to Extend Hotel Security through June 30, 2020.
• Procurement initiated a RFP for future Security Services. This process is underway.
• June 23, 2020. Ordinance 20-1199 (Sixth Order) City Council extended the effective period of the
Declared State of Local Disaster; superseding and replacing the Fifth Order of Council of the City
of Denton.
• June 26, 2020. Ordinance 20-1199 (Seventh Order) City Council extended the effective period of
the Declared State of Local Disaster; superseding and replacing the Sixth Order of Council of the
City of Denton through August 30, 2020.
HOTEL AND SECURITY
As a part of the City’s necessary emergency responses and essential functions related to the public health
emergency the City is providing emergency assistance in support of emergency shelter services in effort to
provide for adequate social distancing to reduce the transmission of the COVID-19 virus by transitioning
emergency shelter clients from a congregate group housing setting to hotels for added spacing and isolation.
In effort to support the shelter services being provided at the hotel site, the City also procured security
services to ensure the safety of hotel shelter clients and protection of the facility.
The original contract was written with projected dedicated security officer services through May 10, 2020.
With extensions of declarations as detailed above which include funding for shelter services at the hotel
sites as authorized, additional funds are needed to August 30, 2020 as authorized under the current
declaration. This second amendment will continue the provision of security services at the hotel site through
the current service date of August 30, 2020.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On March 24, 2020, City entered into a contract with Ranger Guard & Investigations in the not-to-exceed
amount of $49,000.
On June 9, 2020, City Council approved a first amendment with Group For Horizon Entertainment Inc.
dba Ranger Guard & Investigations, in the not-to-exceed amount of $33,000 (Ordinance 20-1084).
RECOMMENDATION
Award a second amendment to the Professional Services Agreement between the City of Denton and Ranger
Guard & Investigations for Dedicated Security Officer Service for the City of Denton, in the not-to-exceed
amount of $125,000.
PRINCIPAL PLACE OF BUSINESS
Group For Horizon Entertainment Inc. dba Ranger Guard & Investigations
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
This project is started and will be extended upon approval through August 30, 2020 with the option for
additional extensions of the "Declaration of Local Disaster for Public Health Emergency" and an "Order of
the Mayor of the City of Denton" related to COVID-19 response as authorized by City Council.
FISCAL INFORMATION
These services will be funded from Outside Contract Services account 160099.7879.4176A. Purchase Order
#192968 has been increased in the Purchasing software system in the amount of $43,000. The budgeted
amount for this item is $125,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Contract
Exhibit 3: Ordinance and Amendment 1
Exhibit 4: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dani Shaw, 940-349-7237.
Legal point of contact: Mack Reinwand at 940-349-8333.