Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 4, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Texan Waste Equipment Inc., dba
Heil of Texas, through the Buy Board Cooperative Purchasing Network Contract # 599-19, for the purchase
of repair services for Heil refuse bodies for the Solid Waste refuse fleet; providing for the expenditure of
funds therefor; and providing an effective date (File 7421 – awarded to Texan Waste Equipment Inc., dba
Heil of Texas, in the five (5) year not-to-exceed amount of $450,000). The Public Utilities Board
recommends approval (7 - 0).
INFORMATION /BACKGROUND
This request is to approve a contract for scheduled and unscheduled maintenance and repairs on the current
and future fleet of Heil equipped Solid Waste refuse trucks. Currently, there are thirteen (13) trucks in the
fleet with Heil refuse bodies. The department has plans to add two (2) additional Heil bodies to the current
refuse fleet in FY20/21, if approved, as well as future replacements in the latter years of the five (5) year
term.
The estimated total spend for Heil refuse bodies maintenance and repairs during the five (5) year contract
term is $450,000. This amount is based on the spending trend of the current refuse fleet, projected spend
based on the age of units, and future additions to the fleet.
Heil of Texas is the factory authorized local vendor for sales and service, providing field service as well as
repairs in their shop in Irving, Texas. This contract is provided through Buy Board Cooperative Purchasing
Network # 599-19.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On July 27, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Texan Waste Equipment Inc. dba Heil of Texas, for the purchase of repair services
for Heil refuse bodies for the Solid Waste refuse fleet, in a (5) five year not-to-exceed amount of $450,000.
PRINCIPAL PLACE OF BUSINESS
Texan Waste Equipment Inc. dba Heil of Texas
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Price Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.