Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 11, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Terry K. Davidson dba T.D. Golf, for golf instructor
services for the City of Denton Parks Department; providing for the expenditure of funds therefor; and
providing an effective date (RFP 7346 – awarded to Terry K. Davidson dba T.D. Golf, for one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $150,000).
INFORMATION /BACKGROUND
The North Lakes Driving Range has 32 lighted tee boxes, a chipping green, and putting green which provide
the ability to host private lessons, classes, and camps. Currently the Denton Parks and Recreation
Department (DPARD) coordinates operations of the North Lakes Driving Range but contracts programming
to certified golf professionals.
The current contractor, T.D. Golf, offers private lessons, classes, and camps for all ages and skill set for the
past three years. Registration and collection of fees goes through DPARD. Under the agreement, T.D. Golf
receives 80 percent of the collected revenue and DPARD receives 20 percent for private lessons; T.D. Golf
receives 67 percent of the collected revenue and DPARD receives 33 percent for adult and junior classes.
The utilization of contracted golf professionals is crucial to operations at the North Lakes Driving Range.
The golf professionals provide an expertise to teaching the sport that DPARD staff would not be able to
fulfil. Additionally, the contracted service aids cost recovery efforts by providing savings in staff and
equipment resources.
Under the proposed agreement, the contractor would provide services that include holding golf camps,
classes, leagues, tournaments, private lessons, special events, and other golf programs.
Requests for Proposals was sent to 120 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Two (2) proposals were received, with one (1) meeting specifications, which was
evaluated based upon published criteria including delivery, compliance with specifications, and price.
Based upon this evaluation, Terry K. Davidson dba T.D. Golf, was ranked the highest and determined to be
the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Based on a historical spend and future projections the recommended NTE for this contract is $150,000 for
a total potential five (5) year contract.
NIGP Code Used for Solicitation: 988 - (Service Only) - Roadside,
Grounds, Recreational and Park Area
Services
Notifications sent for Solicitation sent in IonWave: 120
Number of Suppliers that viewed Solicitation in IonWave: 12
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 32
Responses from Solicitation: 2, with 1 meeting specifications
RECOMMENDATION
Award a contract with Terry K. Davidson dba T.D. Golf, for golf instructor services for the City of Denton
Parks Department, in the not-to-exceed amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
Terry K. Davidson dba T.D. Golf
Sanger, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Parks and Recreation account 411260.7868. Requisitions will be entered
on an as-needed basis. The budgeted amount for this item is $150,000. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Laura Behrens, (940) 349-7469.
Legal point of contact: Mack Reinwand at 940-349-8333.