Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 11, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Primary Health, Inc. dba CareNow, for the supply
of Drug, Alcohol and Physical Testing Services for the City of Denton Human Resource Department;
providing for the expenditure of funds therefor; and providing an effective date (RFP 7326 - awarded to
Primary Health, Inc. dba CareNow, in the five (5) year not-to-exceed amount of $360,380).
RFP INFORMATION/BACKGROUND
The City of Denton Human Resource Department solicited bids for Drug, Alcohol, and Physical Testing
Services. These services are required by City policy No. 108.11, referenced as “Standard of Conduct for
Employees, Drug and Alcohol-Free Workplace,”. Additonally, the testing services ensure compliance with
mandated laws, such as the Federal Department of Transportation’s regulations and the Omnibus Drug
Initiative Act of 1988, which requires the City to establish a Drug and Alcohol-Free Work Place policy and
take steps to ensure the workplace is drug and alcohol-free. This contract will be utilized for testing new
and current employees based on essential job responsibilities (e.g., safety-sensitive positions or positions
that requiring a Commercial Driver’s License). CareNow has provided the services for the City since
December 2015.
Request for Proposals (RFP) were sent to 80 prospective suppliers. In addition, specifications were placed
on the Materials Management website and advertised in the local newspaper. Five (5) proposals were
received and evaluated based upon published criteria including price, compliance with specifications, and
probable performance. Best and Final Offers (BAFO) were requested from the top firms. Of the top two
prospective suppliers, CareNow’s proposal demonstrated the ability to provide all required services without
the need to subcontract. CareNow has multiple locations in Denton and the surrounding area to meet the
City’s requirement for extended, flexible hours, including evenings and weekends. CareNow has multiple
public sector clients and is accustomed to the specific needs of a public sector agency. Additionally,
CareNow uses eScreen, the vendor that manages out-of-state testing and random pool lists for the City of
Denton. These factors, in addition to the City’s previous experience working with CareNow for these
services, provides confidence that performance expectations will be met. Based upon this evaluation,
Primary Health, Inc. dba CareNow ranked the highest and was determined by staff to provide the best value
for the City.
Based on a historical spend and future projections the recommended NTE for this contract is $360,380 for
a total potential five (5) year contract.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 952- (Service Only)-Human Services
Notifications sent for Solicitation sent in IonWave: 80
Number of Suppliers that viewed Solicitation in IonWave: 11
HUB-Historically Underutilized Business Invitations sent out: 5
SBE-Small Business Enterprise Invitations sent out: 35
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with Primary Health, Inc. dba CareNow, for the supply of Drug, Alcohol and Physical
Testing Services for the City of Denton Human Resource Department, in a five (5) year not-to-exceed
amount of $360,380.
PRINCIPAL PLACE OF BUSINESS
Primary Health, Inc. dba CareNow
Coppell, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded from Human Resource operating account 150001.7888. Requisitions will be
entered on an as-needed basis. The budgeted amount for this item is $360,380.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tiffany Thomson at 940-349-7401.
Legal point of contact: Mack Reinwand at 940-349-8333.