7461 - CM Approval Executed - Deluxe Inn
Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
Piggy Back Option
Contract Expiration
Revised 6/11
Request for City Manager Approval of Purchase
DATE: 8/13/2020 Questions concerning this
acquisition may be directed
DEPARTMENT: Materials Management to Randee Klingele 940-349-8206
CFO: David Gaines
SUBJECT
Hotel for Emergency Shelter during COVID-19. Dollar amount: $500,000
BID/FILE INFORMATION
Bid file number: 7481
Temporary shelter for persons experiencing homelessness during the COVID-19 Pandemic.
57 rooms, total amount covers March through October 2020. We have currently expended
$245,775 since March 2020.
RECOMMENDATION
Recommend issuing an amount of $500,000 to fund hotel for emergency shelter during the
COVID-19 pandemic.
PRINCIPAL PLACE OF BUSINESS
Patel and Patel General Partnership
dba Deluxe Inn Denton, TX
ESTIMATED SCHEDULE OF PROJECT
Start Date: March
2020 Estimated Completion Date: October 2020
CONTRACT ADMINISTRATOR
Randee Klingele, Treasury Manager
Request for City Manager Approval
FISCAL INFORMATION
OR Number: 146307
PO Number: 193037
Operating Budget: 160099.7808 4176A
Revised 6/11
Page 2 Deluxe Inn
Attachment 1: Ordinance 20-1255 Requested by:
Name: Randee Klingele
Phone 940-349-8206
Requisition# 146307
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
ORDiNANCE NO.20-1255
AN ORDINANCEOF THE CITY OF DENTON, A TEXAS HOME–RULEMUNICIPAL
CORPORATION,CONFIRMING THE EFFECTIVEPERIOD OF THE DECLARED STATE
OF LOCAL DISASTER;SUPERSEDINGAND REPLACINGTHE SIXTH ORDER OF
COUNCILOF THE CITY OF DENTON ISSUEDJUNE 23, 2020 APPROVEDBY
ORDINANCE20-1199TO PROVIDE ADDITIONAL REQUIREMENTSAND GUIDANCE,
INCLUDINGREQUIRINGCERTAIN BUSINESSESTO IMPLEMENT A HEALTH AND
SAFETY POLICY; CONFIRMINGTHE EXPENDITURE OF FUNDS; PROVIDING A
REPEALERCLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, beginningin December2019, a novel coronavirus, now designated SARS-
CoV2 which causesthe diseaseCOVID-19, has spread throughout the world and has now been
declared a global pandemic by the World Health Organization; and
WHEREAS, symptomsof COVID-19 include fever, coughing,and shortnessof breath,
andin somecasesthe virus has causeddeath; and
WHEREAS, the number of known casesof COVID-19 diagnosed in the State of Texas is
currentlyincreasingdaily;and
WHEREAS, extraordinary measuresmust be taken to contain COVID-19 and prevent its
spreadthroughout the City of Denton and Denton County, including the limitation of community
gatheringsandrequiringindividuals,groupsof individuals, or propertyto besubjectto additional
measuresthat prevent or control the spreadof disease;and
WHEREAS, the StateOffice of Court Administration, in consultationwith the Supreme
Court, Court of Criminal Appeals,andRegional Judges,hasprovided guidancerecommending
postponement of all non-essential court proceedings, minimizing staff,and taking all other
appropriate measuresto prevent the spreadof disease; and
WHEREAS, theMayor of theCity of Denton determinedthat extraordinary measuresmust
betaken by temporarily limiting the number of personsallowed to convene in a single location;
temporarilyclosing City buildings, facilities, and limiting certain usesthereoCtemporarily
postponingall non-essentialmunicipal court proceedings;providing resourcesto preventeviction
due to COVID-19 impact; and temporarily suspendingall City utility shut-offs to residential
customers; and
WHEREAS,onMarch 13,2020,theMayor executeda “Declarationof Local Disasterfor
Public Health Emergency”and an“Order of the Mayor of the City of Denton” pursuantto the
Declaration; and
WHEREAS, finding it in the bestinterestof the citizens of Denton, onMarch 17,2020,
the City Council, through OrdinanceNo. 20-721, extendedtheDeclaration of Emergency through
April 30, 2020 and issuedan Order of the Council of the City of Denton, attached thereto asExhibit
“C,” including the authorizationto expendno more than Five Hundred Fifty ThousandDollars
($550,000.00)during this period to proceedwith the necessaryemergencyresponsesandessential
functions not alreadybudgeted;and
WHEREAS, City of Denton Codeof OrdinancesSection 9-54(b) provides for penalties for
violation of proclamations of emergencyandany rule, regulation, or order issuedpursuant to such
proclamation andChapter 9 of the City of Denton Code of Ordinances;and
WHEREAS,informationaboutCOVID-19 continuesto evolve andmeasuresmustbe
takento respondto the latest information available; and
WHEREAS,following updatedinformation onthespreadof COVID-19, theCity Council
amendedthe Order of Council onMarch 20, 2020; and
WHEREAS, asCOVID- 19continued to spreadthroughout theCity andCounty of Denton,
theMayor issuedaSecondDeclaration of Local Disaster on March 24, 2020, andan“Order of the
Mayor of theCity of Denton”pursuantto the SecondDeclaration,extendingmeasuresin an
attemptto slow the spreadof the disease;and
WHEREAS,GovernorGregAbbott issuedExecutiveOrderGA-14on March 31, 2020,
further limiting public gatheringsanddefining which “essential services” wereto continue during
the declared state-wide emergency; and
WHEREAS,GA-14 expresslypreemptedlocal ordinances,declarations,and orders inconflictwithit; and
WHEREAS, in compliance and to be consistent with GA- 14, the City Council passeda
SecondOrderof Council on April 6, 2020, supersedingand replacing the prior ordersof Council;
and
WHEREAS, Governor Abbott issued Executive Order GA-16 on April 17, 2020,
supersedingGA-14, allowingretail storesto reopenundercertainconditionsandusingcertain
procedures; and
WHEREAS, on April 27, 2020, Governor Abbott issued Executive Order GA-18,further
orderingthat peopleminimize socialgatheringsand in-personcontact with peoplenot in the same
household except where necessaryto obtain essential or reopened services, and still expressly
preemptinglocal ordinances,declarations,andorders in conflict with his orders; and
WHEREAS, on April 28, 2020,Denton County issueda new DisasterDeclarationand
ExecutiveOrderof the DentonCountyCommissionersCourt,which extendedthe emergency
declarationthroughMay 15,2020 andincorporatedthe provisionsof GA-18 and the social
distancing guidelines promulgated by the Centers for Disease Control; and
WHEREAS, on April 30, 2020, the City Council in compliance andto be consistent with
the Governor’sExecutiveOrdersand the County Orders,extendedthe effectivenessof the
Declaration of Local Disaster until 11:59 p.m. May 31, 2020 and thereafter as any subsequent
proclamation renews the Texas Governor’s disaster proclamation; and
WHEREAS, onMay 5,2020, the City Council in compliance andto beconsistent with the
Governor’s Executive OrdersandtheCounty Orders, extendedthe effectivenessof the Declaration
of Local Disaster until 11:59 p.m. May 3 1,2020; and
WHEREAS, on May 29, 2020, the City Council in compliance with and to be consistent
with the Governor’s Orders,extendedthe effectiveness of the Declaration of Local Disaster until
11:59 p.m. June 30, 2020; and
WHEREAS, on June3, 2020, Governor Abbott issued Executive Order GA-26, ordering
that peopleshould not be in groups larger than ten and should maintain a distanceof six feet of
social distancing from thosenot in their group, and still expressly preempting local ordinances,
declarations,andordersin conflictwith his orders;and
WHEREAS,on June23, 2020, Governor Abbott amendedExecutive Order GA-26,
permitting countyjudges and mayorsto place additional restrictionson outdoor gatherings
estimatedto consistof 100peopleor more; and
WHEREAS, GovernorAbbott hasindicated that local governmentsmay require businesses
to develop Health and Safetypolicies; and
WHEREAS,onJune26,2020,GovernorAbbott issuedExecutiveOrderGA-28, ordering
that certainbusinessesreturn to 50 percentof occupancy limits andprohibiting certain gatherings
andvisiting bars;and
WHEREAS,theCity Council finds that it is in thebestinterestof thecitizens of the City
of Denton to supersede and replace the Sixth Order of the Council of the City of Denton dated
June26, 2020,confirming certainprevious orders, andproviding additional requirements and
guidance;NOW, THEREFORE,
THE COUNCIL OFTHE CITY OFDENTON HEREBY ORDAINS:
SECTION 1. The facts, circumstances, and recitations contained in the preamble of this
Ordinance are found and declaredto be true and correct, and are incorporated herein by reference
asif fully setoutherein.
SECTION 2. Pursuantto Section 418.108, Texas Government Code, and Section9-27,
City of Denton Codeof Ordinances,Council confirms the effective period of Declaration of Local
Disasterexecutedby the Mayor on March 13,2020 until 11:59p.m. on August 3 1,2020 and shall
be further extendedto the samedateas any proclamation by the Governor of the State of Texas
renewingthe original March 13,2020 COVID-19 proclamation in the interestof public health and
safetyin an attemptto preventthe spreadof COVID-19, unlessfurtherextended,revised,or
terminatedbylaw.
SECTION 3. The Council hereby adopts the Seventh Order of Council, dated June 26,
2020, attached hereto asExhibit “A.”
SECTION4. It is Council’s intent that this Ordinanceandthe Orderof Council attached
heretosupersedeand replacethe prior Ordersof Council, passedMarch 17, 2020 through
Ordinance 20-420, March 20, 2020 through Ordinance 20-740, April 6, 2020 through Ordinance
20-812, April 30 through Ordinance 20-873, May 5 through Ordinance 20-923, May 29 through
Ordinance 20-980, and June 23 through Ordinance 20-1199. To the extent those prior Orders
conflict with the Orderherein passed,they arerepealed.
SECTION5. TheCity Council confirms theexpenditureauthority asfurther specified in
Exhibit “A,” including the authoritypreviously grantedto the City Managerto executean
Amendmentwith theUnited Way of Denton County Inc. regarding funds previously budgeted forthe Barriers Fund.
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ROSARIOS,CITY SECRETARY 1\\ 1111111
APPROVEDAS TO LEGAL FORM
AARON L, CITY ATTO
EXHIBITA
DEON SEVENTH ORDER OF THE COUNCILOFTHECITYOFDENTON
DATE ISSUED: JUNE 26,2020
Summary: The virus that causes2019 CoronavirusDisease(COVID-19) is easily transmitted
through personto personcontact,especially in group settings,and it is essentialthat the spreadof
the virus be slowed to protect the ability of public and private health careproviders to handle the
influx of newpatientsandsafeguardpublic healthandsafety. Asthenumberof positivecasesof
COVID- 19continueto increasein the City of Denton, thereis animmediate needto undertake the
following measuresdescribedin this Order. This Order supersedesandreplacesthe Sixth Order
of the City Council adoptedon Tuesday,June23, 2020 (Ordinance No. 20-1199).
PURSUANTTO THE PRIORDECLARATION EXTENDEDBY COUNCIL ONJUNE 23,2020AND THE AUTHORITYIN SECTION9-22OF THE DENTONCODE OF
ORDINANCESAND SECTION418.108OF THE TEXAS GOVERNMENT CODE, THECOUNCIL OFTHE CITY OF DENTONHEREBY ORDERS:
1. This Orderpertainingto a Declarationof Local Disasterfor PublicHealth Emergency,
originally enactedby the Mayor on March 13, 2020and extendedby Council putsuantto
ordinance,supersedesandreplacestheprior Orders of the Mayor and of Council. The Order shall
take effect at 11:59p.m. on June26, 2020 and continue through 11:59p.m. on August 31,2020.
2 Effective asof 11:59p.m. on June26, 2020:
a.It isrecommendedthat all individuals currently living within theCity of Denton stayat
home or their currentplace of residence.For the purposesof this Order, residences
include hotels,motels. sharedrentals.and similar facilities. To the extentindividuals are
using sharedor outdoor spaces,they must at all times asreasonablyaspossible maintain
social distancingof at leastsix feet from any other non-householdmemberwhen theyareoutsidetheir residence.
b.All businessesoperatingwithin the City of Denton shall abideby theregulations set out
in GubernatorialExecutive Order GA-28, signed by Governor Abbott on June 26, 2020,
and as may be further amended. The restrictionsand prohibitions of GA-28 are
incorporated herein by reference asif setout fully herein. To the greatestextent possible,
all business establishments shall comply with the Social Distancing Guidelines
promulgated by the United StatesCenters for DiseaseControl and Prevention (CDC) and
Texas DSHS, including maintaining six-foot social distancing for both employees and
the generalpublic.
C.All elective medical, surgical, anddentalproceduresshall comply with therequirements
of Gubernatorial Executive Order GA- 19,asmay beamended.
3. This Order hereby authorizesthe useof all lawfully available enforcement tools found in
Denton City Code,Chapter 9 (Emergency Management), statelaws and gubernatorial orders, orfederallaws.
4. This Order establishes aspolicy in accordance with City of Denton Code of Ordinances 2-
28 the authority of the city managerto create standardoperating procedures and administrative
directivesasnecessaryduring the duration of the Declarationof Local Disasterassociatedwith
this Order,andany extensionsthereof,to protect the safetyof employeesandthepublic, including
adopting proceduresand directives related to personnel, or to open, close, or otherwise alter the
operationof facilitiesorservicesof theCity of Denton.
5. Effective as of 11:59p.m. on June26, 2020 (“Effective Date”) andcontinuing until 11:59
p.m. on August 4, 2020, unlessextended,modified, or terminatedearly:
a.From the Effective Date of this Order, all commercial andnon-profit entities in the City of
Denton providing goodsor servicesdirectly to the public must develop and implement a
healthandsafetypolicy (“Policy”) within five (5) calendardays. The Policy must require,
at aminimum,thatall employeesandvisitors to theentity’s businesspremisesor other
facilities wear facecoveringsthat cover the noseand mouth when in an area or while
performing anactivity which will necessarilyinvolve close contactor proximity to co-
workers or the public. The Policy may allow individuals with an operational need to
remove aface covering solong as suchoperational needsarespecifically addressedin the
Policy. The Policy may also include the implementationof other mitigating measures
designed to control and reduce the transmission of COVID-19 such astemperature checks
or health screenings. The Policy must be postedconspicuously at or near all entrancesof
anycommercialor non-profit entity in the City of Dentonin clearview of any employees
or membersof the public entering the business. The requirement of a face covering does
not apply if covering the noseandmouth posesa significant mental or physical health risk
to the individual. If possible,aface shield is recommendedto be worn in the event a face
covering cannotbe safely worn. The requirement of a face covering also does not apply
whenan individual is consuminga food or beverageor receivinga servicewhere the
wearing of aface covering would impair the performance of the service.
b. Outdoor gatheringsin excessof 100people areprohibited unlessspecifically permitted by
GA-28
C.In all public areasnot subjectto paragraph5a, all people 10yearsor older are strongly
urgedto weara face covering over their nose and mouth where it is difficult to keep six
feetawayfrom otherpeopleor working in areasthatinvolve proximity with coworkers.
The CDC advisesface coverings for people 2 yearsor older. Facecoverings may include
homemademasks,scarves,bandanas,or a handkerchief. City of Denton residents should
continue to maintain social distancing of at least six feet while outside their home.
d. Violationsof Paragraph5a may be enforcedby Dentonpolice officers,building
enforcementofficers, zoning compliance officers, or community improvement services
officers. Violationsof Paragraph5amaybeenforcedin accordancewith city ordinance.
Page2 of 5
6. Pursuantto Section 9-22 of the Code of Ordinances, the following measuresarealso hereby
ordered continued as set forth herein:
a. All City Committee, Commission, and Board meetings aresuspendedthrough the term of
this order, with the following exceptions:
1.
11.
111.
IV.
ThePlanningandZoning Commissionshall meetno morethantwice per month;
The Public Utilities Board shall meetno more than twice permonth;
The Civil ServiceCommission shall meet asneeded;and
Otherboardsand commissionsshallmeetonly asnecessaryto considertime-
sensitiveitemscritical for the continuedoperationof the City andprovision of
servicesto thepublic.
b. City Council meetings shall be rescheduled asposted and may be conducted in accordance
withalternatemeasuresaspermittedbylaw;
c. Only electronic purchasingsubmissionsshall beaccepted;
d. TheCity Manageror his designeeis authorizedto makeapplicationfor local, state,and
federal assistanceasnecessaryand/or applicable;
e. TheCity Manageror his designeeisauthorizedto accepton behalfof theCity services,
gifts, grants,equipment,supplies,and/or materials whether from private, nonprofit, or
governmentsources;
f. The City Manageror his designeeis authorizedto terminateor suspendany eventthat is
or may negatively impact the health, safety, andwelfare of personswithin the City;
g. The City Manager is authorized to approve individual purchasesandsign contracts up to
$500,000.00 for general expenditures already budgeted or authorized by Section 7(k) ofthis Order;
h.All City of Denton utility non-payment shut offs aresuspendeduntil 11:59 p.m. on June
30, 2020 and no penalties for non-payment of utilities under Ordinances 19-2140, 19-2136,
19-2137, 19-2138, or 18-1494 shall accrue during the time period between March 13, 2020
and June30, 2020, but non-payment shut offs and penalties for non-payment of utilities
may occur beginning July 1,2020; and
1.The City Manager is given authority to expend thosepreviously budgetedfunds of up to
$100,000.00asfunding to the United Way of Denton County to assistindividuals and
families living in the City of Denton, who haveexperiencedincomeor job loss directly
resultingfrom COVID-19, in eviction avoidance;
Page3 of 5
J.The City Manager is authorized to expend no more than One Million One Hundred Fifty
ThousandDollars ($1,150,000.00)total, including previously authorized funds, from the
generalfund reservebalance during this period to proceed with the necessaryemergency
responsesand essentialfunctionsnot already budgeted,which includes the previouslyauthorized.
k. The City Manager is authorized to expend no more than the previously authorized Fifty
ThousandDollars ($50,000.00) from the customer servicefund reservebalanceduring this
period to increaseutility assistancefunding for FY 2019-2020 to One Hundred Seventy-
Five Thousand Dollars ($175,000.00).
1.All non-essentialin-personcourt proceedingsin the Municipal CourtNo.1of the City of
Denton arepostponed. All suchproceedingswill berescheduledfollowing the term of this
Order. Courtproceedingsthat may be conducted remotely may beheld at their scheduled
time or rescheduledduring theterm of this orderif suchproceedinghas alreadybeen
postponed. No fine, penalty, or punishment shall issueagainsta party becauseof the
postponementorderedherein or by prior Order of Council. Municipal Court No. 1 shall
continue to hear all proceedingsdeemed essential by the state Office of Court
Administration, including searchand arrest warrant requests,arraignments,criminal
magistrationproceedings,and requestsfor temporary restraining orders All court
proceedingsin the Municipal Court No. 1 of the City of Denton shall comply with the
guidance andrequirementspromulgated by the stateOffice of Court Administration. In-
person proceedingswill recommenceasprovided by the Office of Court Administration
andapprovedby the Regional Judge.
m. Due to increaseddemandfor householdproducts and groceriesresulting from stock up
buying andindividuals who purchasefor resale,retail suppliersshall usecommon sense
rationing of householdproducts andgroceriesthat arein limited supply.
n. For businessestablishmentsthathavemore than fifty-one percent(51%)of their gross
receipts from the saleof alcoholic beverages,the City Manager is authorized to take the
following actions:
1.
2.
3.
Temporarily extendCity-issuedfood establishmentpermit expirationuntil July 31,
2020without penaltyfor thosesetto expire prior to that date;
Proratethe City food establishmentpermit feesfor the currentyear from twelve (12)
months down to seven(7) months; and
Where suchan establishmenthas already paid its permit fee for twelve (12)months,
reimbursesaidestablishmentanamount to reflect aproratedseven(7) month rate.
o. The Parks and Recreation ReopeningPlan (“Park Plan”) and Public Library Reopening
Plan(“Library Plan”) previously adoptedshall continue asadopted.
7. Copiesof this Order shall bepromptly provided to theCity Secretaryfor filing andposting
on the City’s websiteand in otherconspicuousplaces.
Page4 of 5
IT IS SOORDERED PURSUANTTO ORDINANCE NO,20- 1255
Page5 of 5
Certificate Of Completion
Envelope Id: 96C0CFA6D4D144D0ADDDB752258BAB75 Status: Completed
Subject: City Manager Approval Docusign Item 7461 Deluxe Inn
Source Envelope:
Document Pages: 12 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Erica Garcia
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
8/13/2020 6:57:58 PM
Holder: Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Erica Garcia
erica.garcia@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 8/13/2020 9:48:05 PM
Viewed: 8/13/2020 9:48:12 PM
Signed: 8/13/2020 9:50:22 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 8/13/2020 9:50:24 PM
Viewed: 8/14/2020 8:06:27 AM
Signed: 8/14/2020 8:06:47 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.184.93.41
Sent: 8/14/2020 8:06:49 AM
Viewed: 8/14/2020 8:21:36 AM
Signed: 8/14/2020 8:21:42 AM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 11:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Carbon Copy Events Status Timestamp
Randee Klingele
Randee.Klingele@cityofdenton.com
Sr Treasury Analyst
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/14/2020 8:21:43 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/14/2020 8:21:44 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/14/2020 8:21:44 AM
Certified Delivered Security Checked 8/14/2020 8:21:44 AM
Signing Complete Security Checked 8/14/2020 8:21:44 AM
Completed Security Checked 8/14/2020 8:21:44 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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