Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 18, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a professional services agreement with Stearns, Conrad and
Schmidt Consulting Engineers, Inc., dba SCS Engineers, for design services of the gas header, waterline,
and road construction at the City of Denton Landfill; providing for the expenditure of funds therefor; and
providing an effective date (RFQ 7109-011 – professional services agreement for design services awarded
to Stearns, Conrad and Schmidt Consulting Engineers, Inc., dba SCS Engineers, in the not-to-exceed
amount of $69,645). The Public Utilities Board recommends approval (4 - 0).
INFORMATION/BACKGROUND
The City of Denton Solid Waste and Recycling Department is preparing for the next landfill cell (4). In
preparation, the department must consider future forecasted traffic volumes and management. With the
expansion of the landfill, consider mitigation and proper management of landfill gas collection and use.
Finalizing the second half of the landfill gas header loop system around the entire exiting landfill foot print.
In the process, consider the installation of a water main. The water line will service a future proposed Wheel
Wash System as well as provide water to maintain state regulation on dust suppression for unimproved
areas.
The Road Construction will alleviate the need to constantly maintain the gravel, unimparted road and will
help with the wear and tear of the City’s solid waste collections vehicles.
The preparation of the construction plans, specifications, and bid documents and performance of bid-
support services required for the project. This scope of services has been separated into the following tasks:
1. Conceptual Layout and Project Planning Meeting;
2. Soil Analysis of Available Borrow Source(s);
3. Engineering Design and Preparation of Construction Plans;
4. Technical Specifications and Bid Documents;
5. Engineer’s Estimate of Probable Construction Cost (including a budgetary estimate and a
construction opinion of probable construction cost); and
6. Bid-support services.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Additional tasks:
An amendment will be requested to the PSA for additional funds. It is recommended to reevaluate the fees
for these tasks around 90% complete on the design, at which point we will have a better understanding of
the construction duration suitable for the proposed design.
7. CQA
8. Construction-phase Engineering Services
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on October 8, 2019
(Ordinance 19-2305).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 8, 2019 Council approved RFQ 7109 for a prequalified list of professional engineering firms
(Ordinance 19-2305).
On August 10, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Stearns, Conrad and Schmidt Consulting Engineers, Inc., dba SCS Engineers, for
design services of the gas header, waterline, and road construction at the City of Denton Landfill, in the
not-to-exceed amount of $69,645.
PRINCIPAL PLACE OF BUSINESS
Stearns, Conrad and Schmidt Consulting Engineers, Inc., dba SCS Engineers
Bedford, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by December of 2020.
FISCAL INFORMATION
These services will be funded from Capital account 660899595. Requisition #147235has been entered into
the Purchasing software system in the amount of $69,645. The budgeted amount for this item is $69,645.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Arturo Garcia, 940-349-8021.
Legal point of contact: Mack Reinwand at 940-349-8333.