Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 18, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Ennis-Flint, Inc. dba Ennis Paint, Inc., for the
purchase of pavement markers inventory parts to be stocked in the City of Denton Distribution Center;
providing for the expenditure of funds therefor; and providing an effective date (IFB 7397 – awarded to
Ennis-Flint, Inc. dba Ennis Paint, Inc., for three (3) years, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $475,000).
INFORMATION/BACKGROUND
This Invitation for Bid (IFB) is for the supply of items that are stocked in the Distribution Center for ease
of accessibility used by the Traffic Department for daily operations, repair, and maintenance of city streets.
Pavement markers are visual cues on the roadway to identify bike lanes, when it is safe for a driver to pass,
which section of the road to use, etc. Materials will be ordered on an as needed basis to maintain appropriate
stocking levels in the City’s Distribution Center. As these commodities are “common stock items” in the
Distribution Center working capital inventory under City of Denton General Government, they are not
reviewed by the Public Utility Board.
Based on a historical spend of $95,000 annually the recommended NTE for this contract is $475,000 for a
total potential five (5) year contract.
Invitation for Bids was sent to 71 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website and advertised in the local newspaper. One (1) bid meeting
specifications were received. The lowest bid was received by Ennis-Flint, Inc. dba Ennis Paint, Inc.
NIGP Code Used for Solicitation: 550 - Markers, Plaques and Traffic
Control Devices
Notifications sent for Solicitation sent in IonWave: 71
Number of Suppliers that viewed Solicitation in IonWave: 20
HUB-Historically Underutilized Business Invitations sent out: 2
SBE-Small Business Enterprise Invitations sent out: 18
Responses from Solicitation: 1
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Ennis-Flint, Inc. dba Ennis Paint, Inc., for the purchase of pavement markers
inventory parts to be stocked in the City of Denton Distribution Center, in a three (3) year, with the option
for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $475,000.
PRINCIPAL PLACE OF BUSINESS
Ennis-Flint, Inc. dba Ennis Paint, Inc.
Greensboro, NC
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
This commodity will be funded through the Traffic Department operating budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8439.
Legal point of contact: Mack Reinwand at 940-349-8333.