Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: March 19, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
accepting competitive bids and awarding a contract for the supply of Traffic Signs and Accessories for the
City of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an
effective date (IFB 6883 - awarded to the lowest responsive bidder for each line item: Centerline Supply,
Inc., in a total not-to-exceed amount of $82,000, Dobie Supply, LLC, in a total not-to-exceed amount of
$344,000, Vulcan, Inc., in a total not-to-exceed amount of $22,000, in a total four (4) year, not-to-exceed
amount of $448,000).
IFB INFORMATION /BACKGROUND
This Invitation for bid (IFB) is for traffic signs and accessories including posts, barricades, safety netting,
cones, warning light flashers, sign bases, and glass beads. The items are stocked by the City’s Distribution
Center and sold to various field service departments as needed. Most of the items are used to provide traffic
control devices in work zones. The sign blanks and posts are utilized by the Traffic Department to replace
or install new roadway signs. These items will be carried in the Distribution Center Working Capital
inventory. The items are stocked by the Distribution Center and used as needed.
Invitation for bids was sent to 156 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Five (5) bids were received. The awarded vendor for each item is highlighted on the bid
tabulation (Exhibit 2). Pricing was not received for line item numbers 1 and 2, therefore, these items will
not be awarded.
RECOMMENDATION
Award a contract for Traffic Signs and Accessories to the lowest responsive bidder meeting specifications
for each line item, in the four (4) year not-to-exceed amount of $448,000. This amount is based on the
purchase history for items included in the IFB, but quantities will vary depending on operating needs.
PRINCIPAL PLACE OF BUSINESS
Dobie Supply, LLC
Austin, TX
Centerline Supply, Inc.
Grand Prairie, TX
Vulcan Inc.
Foley, AL
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is a four (4) year contract.
FISCAL INFORMATION
These items will be funded out of the Distribution Center Working Capital account and charged back to the
using department.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Laura Hermosillo at 940-349-8438.
Legal point of contact: Mack Reinwand at 940-349-8333.