Exhibit 1 - Agenda Information Sheet - CTCCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 1, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Consolidated Traffic Controls, Inc., for the
purchase of Traffic Signals and Hardware, Section A – Signal and Pedestrian Heads, Section E – Detectors
and Section F – Crossing Systems, to be stocked in the City of Denton Distribution Center; providing for
the expenditure of funds therefor; and providing an effective date (IFB 7398 - awarded to Consolidated
Traffic Controls, Inc., for three (3) years, with the option for two (2) additional one (1) year extensions, in
the total five (5) year not-to-exceed amount of $500,000).
IFB INFORMATION/BACKGROUND
Traffic Signals and Hardware allow for safe vehicle and foot traffic across intersections. These signals also
work to flow traffic through the city using LED lights as visual indicators to the end users. Vehicle detection
systems and sensors are used to help the signals know when vehicles are present at the intersections. The
hardware on this IFB support the use of these systems. Traffic Signals and Hardware are stocked in the
Warehouse and used on an as needed basis.
Invitation for Bids was sent to 71 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Five (5) bids meeting specifications were received. The lowest bid was received by
Consolidated Traffic Controls, Inc.
NIGP Code Used for Solicitation: 550 – Markers, Plaques and Traffic
Control Devices
Notifications sent for Solicitation sent in IonWave: 71
Number of Suppliers that viewed Solicitation in IonWave: 21
HUB-Historically Underutilized Business Invitations sent out: 2
SBE-Small Business Enterprise Invitations sent out: 18
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with Consolidated Traffic Controls, Inc. for the purchase of Traffic Signals and Hardware,
Section A – Signal and Pedestrian Heads, Section E – Detectors and Section F – Crossing Systems, in a
three (3) year, with the option to renew up to two (2) additional one (1) year extensions, in the total five (5)
years not-to-exceed amount of $500,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Consolidated Traffic Controls, Inc.
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded out of the department’s budget on an as needed basis. The City will only pay
for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Mack Reinwand at 940-349-8333.