Exhibit 1 - Agenda Information Sheet - Firehouse 22City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 1, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Rene Saldivar dba Firehouse 22 Lawn Landscape,
for mowing services and maintenance for Sections A – Parks Recreation – Parks, B – Parks Recreation –
Medians (Northside) and I – Public Buildings; providing for the expenditure of funds therefor; and
providing an effective date (RFP 7378 – awarded to Rene Saldivar dba Firehouse 22 Lawn Landscape, in
the one (1) year not-to-exceed amount of $226,842).
INFORMATION/BACKGROUND
Mowing is required to maintain safety, aesthetics, and the City of Denton code compliance at various City
owned locations.
Mowing services also provide the following benefits to the City of Denton:
1. It keeps the City in compliance with Community Improvement Services.
2. It keeps the turf aesthetically pleasing and helps to thwart the growth of weeds.
3. It keeps the areas free of litter and debris.
In 2018, bid 6627 for Mowing Services was awarded to five (5) individual contractors. Two (2) of the
contracts were terminated on December 15, 2019, and this bid will replace the terminated contracts.
Requests for Proposals was sent to 119 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Seven (7) proposals were received and evaluated based upon published criteria including
delivery, compliance with specifications, probable performance, and price. Based upon this evaluation,
Rene Saldivar dba Firehouse 22 Lawn Landscape was ranked the highest in mowing services and
maintenance for Section A – Parks Recreation – Parks, Section B – Parks Recreation – Medians (Northside)
and Section I – Public Buildings and determined to be the best value for the City.
NIGP Code Used for Solicitation: 988 – Services, roadside, grounds,
recreational and park area services
Notifications sent for Solicitation sent in IonWave: 119
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 32
Responses from Solicitation: 7
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
After reference checks, staff feels that Firehouse 22 is an established business that has the experience with
working with larger entities and possesses the competence to perform the work requested. Below is the
information Firehouse 22 provided regarding the wages they pay their employees who will be assigned to
the City’s contract.
Position Description Number of Assigned
Employees
Hourly Rate of Assigned
Employees
Lead 3 $15.00
Laborer 2-3 $13.00
RECOMMENDATION
Award a contract with Rene Saldivar dba Firehouse 22 Lawn Landscape, for mowing services and
maintenance for Section A – Parks Recreation – Parks, Section B – Parks Recreation – Medians (Northside)
and Section I – Public Buildings, in a one (1) year not-to-exceed $226,842.
PRINCIPAL PLACE OF BUSINESS
Rene Saldivar dba Firehouse 22 Lawn Landscape
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is a one (1) year contract.
FISCAL INFORMATION
The not-to-exceed amount includes an additional 50% increase for contingency.
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Marshall McGee, 940-349-8430.
Legal point of contact: Mack Reinwand at 940-349-8333.