Exhibit 1 - Agenda Information Sheet - KingreenCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 1, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Kingreen Services Co., LLC, for mowing services
and maintenance for Section E – Cemeteries; providing for the expenditure of funds therefor; and providing
an effective date (RFP 7378 – awarded to Kingreen Services Co., LLC, in the one (1) year not-to-exceed
amount of $95,063).
INFORMATION/BACKGROUND
Mowing is required to maintain safety, aesthetics and City of Denton code compliance at various City
owned locations.
Mowing services also provide the following benefits to the City of Denton:
1. It keeps the City in compliance with Community Improvement Services.
2. It keeps the turf aesthetically pleasing and helps to thwart the growth of weeds.
3. It keeps the areas free of litter and debris.
On April 21, 2020, bid 7254 for Mowing Services was awarded to CRC Landscaping. The contract was
terminated in May of 2020 at the request of the contractor, and this bid will replace the terminated contract.
Requests for Proposals was sent to 119 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Seven (7) proposals were received and evaluated based upon published criteria including
delivery, compliance with specifications, probable performance, and price. Based upon this evaluation,
Kingreen Services Co, LLC was ranked the highest in Section E – Cemeteries and determined to be the best
value for the City.
NIGP Code Used for Solicitation: 988 – Services, roadside, grounds,
recreational and park area services
Notifications sent for Solicitation sent in IonWave: 119
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 32
Responses from Solicitation: 7
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
After reference checks, staff feels that Kingreen Services Co, LLC is an established business that has the
experience with working with larger entities and possesses the competence to perform the work requested.
Below is the information Kingreen Services Co, LLC provided regarding the wages they pay their
employees who will be assigned to the City’s contract.
Position Description Number of Assigned
Employees
Hourly Rate of Assigned
Employees
Crew Leader 5 $15.00
Assistant Crew Leader 3 $13.75
Helper 5 $12.50
RECOMMENDATION
Award a contract with Kingreen Services Co, LLC, for mowing services and maintenance for Section E –
Cemeteries, in a one (1) year not-to-exceed $95,063 including a 25% contingency if additional cycles or
maintenance is needed.
PRINCIPAL PLACE OF BUSINESS
Kingreen Services Co., LLC
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is a one (1) year contract.
FISCAL INFORMATION
These services will be funded through the using department’s budget on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Marshall McGee, 940-349-8430.
Legal point of contact: Mack Reinwand at 940-349-8333.