Exhibit 1 - Agenda Information Sheet - NaturesCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 1, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Natures Greenery, Inc., for mowing services and
maintenance for Sections C – Medians/ROW (South), D – Water Production, F – Large Acreage, G –
Rights-of-way, J – Libraries Color Bed Maintenance, K – Walking Trails, and M – Water Reclamation;
providing for the expenditure of funds therefor; and providing an effective date (RFP 7378 – awarded to
Natures Greenery, Inc., for a one (1) year not-to-exceed amount of $737,650).
INFORMATION/BACKGROUND
Mowing is required to maintain safety, aesthetics and City of Denton code compliance at various City
owned locations.
Mowing services also provide the following benefits to the City of Denton:
1. It keeps the City in compliance with Community Improvement Services.
2. It keeps the turf aesthetically pleasing and helps to thwart the growth of weeds.
3. It keeps the areas free of litter and debris.
On April 21, 2020, bid 7254 for Mowing Services was awarded to CRC Landscaping. The contract was
terminated in May of 2020 at the request of the contractor, and this bid will replace the terminated contract.
Requests for Proposals was sent to 119 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Seven (7) proposals were received and evaluated based upon published criteria including
delivery, compliance with specifications, probable performance, and price. Based upon this evaluation,
Natures Greenery, Inc. was ranked the highest in Sections C, D, F, G, J, K, M and determined to be the best
value for the City.
NIGP Code Used for Solicitation: 988 – Services, roadside, grounds,
recreational and park area services
Notifications sent for Solicitation sent in IonWave: 119
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 32
Responses from Solicitation: 7
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
After reference checks, staff feels that Natures Greenery, Inc. is an established business that has the
experience with working with larger entities and possesses the competence to perform the work requested.
Below is the information Natures Greenery, Inc. provided regarding the wages they pay their employees
who will be assigned to the City’s contract.
Position Description Number of Assigned
Employees
Hourly Rate of Assigned
Employees
Lead/Supervisor 2 Salary - $200 a day
General Labor 5 $12-15 per hour
Admin/Bookkeeper 1 $15 per hour
RECOMMENDATION
Award a contract with Natures Greenery, Inc., for mowing services and maintenance for Sections C –
Medians/ Rights-of-way, (South), D – Water Production, F – Large Acreage, G - Rights-of-way, J –
Libraries Color Bed Maintenance, K – Walking Trails, and M – Water Reclamation, in a one (1) year not-
to-exceed $737,650.
PRINCIPAL PLACE OF BUSINESS
Natures Greenery, Inc.
Haltom City, TX
ESTIMATED SCHEDULE OF PROJECT
This is a one (1) year contract.
FISCAL INFORMATION
These services will be funded by various departments; purchase orders are issued by department annually.
The NTE amount includes an additional 50% increase for contingency.
Yearly funding for this service are allocated in departmental budgets:
Section C. 402001.7886 PARD Mowing Expense
Section D. 630.100.3338 Water Production
Section F. 402001.7886 PARD Mowing Expense
Section G. 402001.7886 PARD Mowing Expense
Section J. 402001.7886 PARD Mowing Expense
Section K. 402001.7886 PARD Mowing Expense
Section M. 640100.7886 Water Reclamation
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Marshall McGee, 940-349-8430.
Legal point of contact: Mack Reinwand at 940-349-8333.