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Exhibit 1 - Agenda Information Sheet - NaturesCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: September 1, 2020 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Natures Greenery, Inc., for mowing services and maintenance for Sections C – Medians/ROW (South), D – Water Production, F – Large Acreage, G – Rights-of-way, J – Libraries Color Bed Maintenance, K – Walking Trails, and M – Water Reclamation; providing for the expenditure of funds therefor; and providing an effective date (RFP 7378 – awarded to Natures Greenery, Inc., for a one (1) year not-to-exceed amount of $737,650). INFORMATION/BACKGROUND Mowing is required to maintain safety, aesthetics and City of Denton code compliance at various City owned locations. Mowing services also provide the following benefits to the City of Denton: 1. It keeps the City in compliance with Community Improvement Services. 2. It keeps the turf aesthetically pleasing and helps to thwart the growth of weeds. 3. It keeps the areas free of litter and debris. On April 21, 2020, bid 7254 for Mowing Services was awarded to CRC Landscaping. The contract was terminated in May of 2020 at the request of the contractor, and this bid will replace the terminated contract. Requests for Proposals was sent to 119 prospective suppliers of this item. In addition, specifications were placed on the Materials Management website for prospective suppliers to download and advertised in the local newspaper. Seven (7) proposals were received and evaluated based upon published criteria including delivery, compliance with specifications, probable performance, and price. Based upon this evaluation, Natures Greenery, Inc. was ranked the highest in Sections C, D, F, G, J, K, M and determined to be the best value for the City. NIGP Code Used for Solicitation: 988 – Services, roadside, grounds, recreational and park area services Notifications sent for Solicitation sent in IonWave: 119 Number of Suppliers that viewed Solicitation in IonWave: 18 HUB-Historically Underutilized Business Invitations sent out: 7 SBE-Small Business Enterprise Invitations sent out: 32 Responses from Solicitation: 7 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com After reference checks, staff feels that Natures Greenery, Inc. is an established business that has the experience with working with larger entities and possesses the competence to perform the work requested. Below is the information Natures Greenery, Inc. provided regarding the wages they pay their employees who will be assigned to the City’s contract. Position Description Number of Assigned Employees Hourly Rate of Assigned Employees Lead/Supervisor 2 Salary - $200 a day General Labor 5 $12-15 per hour Admin/Bookkeeper 1 $15 per hour RECOMMENDATION Award a contract with Natures Greenery, Inc., for mowing services and maintenance for Sections C – Medians/ Rights-of-way, (South), D – Water Production, F – Large Acreage, G - Rights-of-way, J – Libraries Color Bed Maintenance, K – Walking Trails, and M – Water Reclamation, in a one (1) year not- to-exceed $737,650. PRINCIPAL PLACE OF BUSINESS Natures Greenery, Inc. Haltom City, TX ESTIMATED SCHEDULE OF PROJECT This is a one (1) year contract. FISCAL INFORMATION These services will be funded by various departments; purchase orders are issued by department annually. The NTE amount includes an additional 50% increase for contingency. Yearly funding for this service are allocated in departmental budgets: Section C. 402001.7886 PARD Mowing Expense Section D. 630.100.3338 Water Production Section F. 402001.7886 PARD Mowing Expense Section G. 402001.7886 PARD Mowing Expense Section J. 402001.7886 PARD Mowing Expense Section K. 402001.7886 PARD Mowing Expense Section M. 640100.7886 Water Reclamation EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Pricing Evaluation Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Marshall McGee, 940-349-8430. Legal point of contact: Mack Reinwand at 940-349-8333.