Exhibit 1 - Agenda Information Sheet
City of Denton
____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 1, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with HR Green, Inc., for
Engineering Development Services related to the review of development projects for the City of Denton,
as set forth in the agreement; providing for the expenditure of funds therefor; and providing an effective
date (RFQ 7192 – awarded to HR Green, Inc., for one (1) year, with the option for two (2) additional one
(1) year extensions, in the total three (3) year, not-to-exceed amount of $4,973,027).
INFORMATION/BACKGROUND
Engineering Development Review is a division of the Capital Projects Department concerned primarily
with reviewing private development construction plans as they pertain to and interact with the City of
Denton’s public infrastructure (i.e., water, wastewater, drainage, streets, parks, etc.). In this regard, the
purpose of this team is to ensure that private development projects that are constructing new public
infrastructure and/or connecting to the public infrastructure can be constructed safely and in accordance
with the City’s minimum specifications and the development code.
The Engineering Development Services contract will provide up to three onsite facilitators and offsite
technical plan review services to the City of Denton. The agreement is scalable based on application volume
and will be evaluated annually as development activity is monitored.
Development projects typically move at a much faster pace than capital projects as the developer and their
consultant have typically put together their plans and vetted them to the point that the developer is fully
invested in the project by the time the Engineering Development Review team is engaged in the project.
Further, private projects do not require competitive bidding or other solicitation to select contractors and
design professionals. A private developer can simply choose the professional and contractor from the start
of the project allowing some definitive advantages in streamlining the design process to start construction
faster. Many times, private developers are on tight timelines to deliver their projects from a financial
perspective which in turn drives the pace at which private development requires approvals of plans and
plats to acquire permits for construction.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
3 YEAR TOTAL
HOURS
3 YEAR AVERAGE
HOURLY RATE*
PROJECTED 3
YEAR COST
ENGINEERING PROJECT FACILITATION 15,912 $ 173.73 $ 2,764,428.01
OFFSITE PLAN REVIEW 18,116 $ 121.91 $ 2,208,598.70
TOTAL: $ 4,973,026.71
Request for Qualifications (RFQ) for professional engineering services was sent to 127 prospective firms
for these services. In addition, the RFQ was placed on the Materials Management website for prospective
respondents to download and advertised in the local newspaper. Three (3) statement of qualifications (SOQ)
were received. The SOQs were evaluated based on published criteria including identification and
understanding of the City’s requirements, past performance and experience, qualifications of key personnel,
and schedule to complete tasks. Based upon this evaluation, the recommended award is to HR Green, Inc.
and is determined to be the most qualified firm for the City.
NIGP Code Used for Solicitation: 907 – Architectural and Engineering
Services
Notifications sent for Solicitation sent in IonWave: 127
Number of Suppliers that viewed Solicitation in IonWave: 20
HUB-Historically Underutilized Business Invitations sent out: 8
SBE-Small Business Enterprise Invitations sent out: 33
Responses from Solicitation: 3
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 23, 2018, the City Council entered into a one-year agreement (Ordinance 18-1482) with HR
Green Inc. for Engineering Development Services related to the review of development construction
projects for the City of Denton.
On November 11, 2019, the City Council approved Amendment #1 in the amount of $578,915 (Ordinance
19-2742).
On April 17, 2020, the City Council approved Amendment # 2 in the amount of $415,000 (Ordinance 20-
857
RECOMMENDATION
Award a contract with HR Green Inc., for Engineering Development Services related to the review of
development construction projects for the City of Denton, in a one (1) year, with the option for two (2)
additional one (1) year extensions, in the total three (3) year, not-to-exceed amount of $4,973,027.
PRINCIPAL PLACE OF BUSINESS
HR Green, Inc.
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The contract is scalable based on application volume, the City will only pay for services rendered and is not
obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7889.
Legal point of contact: Mack Reinwand at 940-349-8333.