Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: August 25, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Security 2 Standard, LLC, for the procurement of
Dedicated Security Officer Services for the City of Denton; providing for the expenditure of funds therefor;
and providing an effective date (RFP 7411 – awarded to Security 2 Standard, LLC, for one (1) year, with
the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of
$350,000).
INFORMATION /BACKGROUND
This RFP’s primary goal is to secure a contractor to deliver reliable and professional security services that
assures safe and secure environments for residents and staff of facilities. Security Services shall provide
trained, uniformed security guard personnel and security services for the safety of the City employees and
residents and staff personnel at designated location(s). Guard(s) shall enforce City policies and facility
policies, patrol the premises and verify proper identification for anyone entering designated facility(s).
As a part of the City’s necessary emergency responses and essential functions related to the public health
emergency the City is providing emergency assistance in support of emergency shelter services in effort to
provide for adequate social distancing to reduce the transmission of the COVID-19 virus by transitioning
emergency shelter clients from a congregate group housing setting to hotels for added spacing and isolation.
In effort to support the shelter services being provided at the hotel site, the City has procured security
services to ensure the safety of hotel shelter clients and protection of the facility.
The original contract was written with projected dedicated security officer services through May 10, 2020.
As City Council has extended the City’s Disaster Declarations which included continuation of shelter
services at the hotel sites, there have been two (2) amendments approved by City Council authorizing
funding for the continued provision of security services at the hotel site through the current declaration date
of August 30, 2020.
Request for Proposals (RFP) was sent to 119 prospective suppliers. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. Nine (9) proposals were received and evaluated based upon published criteria including price,
delivery, compliance with specifications, and probable performance. Best and Final Offers (BAFO) were
requested from the top firm. Based upon this evaluation, Security 2 Standard, LLC was ranked the highest
and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 990 - (Service Only) - Security, Fire,
Safety, and Emergency Services
(Including Disaster Document
Recovery)
Notifications sent for Solicitation sent in IonWave: 119
Number of Suppliers that viewed Solicitation in IonWave: 23
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 36
Responses from Solicitation: 9
RECOMMENDATION
Award a contract with Security 2 Standard, LLC, for the procurement of Dedicated Security Officer
Services for the City of Denton, in a one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year not-to-exceed amount of $350,000.
PRINCIPAL PLACE OF BUSINESS
Security 2 Standard, LLC
Universal City, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dani Shaw, 940-349-7237.
Legal point of contact: Mack Reinwand at 940-349-8333.