Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 15, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Techline Inc., for the supply of underground
distribution cables for Denton Municipal Electric to be stocked in the Distribution Center; providing for the
expenditure of funds therefor; and providing an effective date (RFP 7391 – awarded to Techline Inc., for
three (3) years, with the option for one (1) additional one (1) year extension, in the total four (4) year not-
to-exceed amount of $1,000,000).
INFORMATION /BACKGROUND
Denton Municipal Electric (DME) uses underground distribution cables to extend electric service to new
residential and commercial customers, replace existing underground cables that fail or otherwise need to be
replaced, and to expand the interconnectivity of the distribution system. Substation control cables are used
to electrically connect the various pieces of equipment within the substation fence/wall. The supply of
underground distribution cables will be ordered on an as needed basis to maintain appropriate stocking
levels and stored at the Distribution Center.
Requests for Proposals was sent to 176 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Three (3) proposals were received and evaluated based upon published criteria including
delivery, compliance with specifications, probable performance and price. Based upon this evaluation,
Techline Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 280 - Electrical Cables and Wires
(Not Electronic)
Notifications sent for Solicitation sent in IonWave: 176
Number of Suppliers that viewed Solicitation in IonWave: 25
HUB-Historically Underutilized Business Invitations sent out: 13
SBE-Small Business Enterprise Invitations sent out: 47
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Techline Inc., for the supply of underground distribution cables for Denton Municipal
Electric to be stocked in the Distribution Center, in a three (3) year with the option for one (1) additional
one (1) year extension, in the total four (4) year not-to-exceed amount of $1,000,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Techline Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for one (1) additional one (1)
year period, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products will be funded through the using department’s operating budget on an as-needed basis. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Mack Reinwand at 940-349-8333.