Asphalt Award Tarrant County
SUBMITTED BY:
Purchasing
PREPARED BY:
APPROVED BY:
Brandie Bingham, CPPB
COMMISSIONERS COURT
COMMUNICATION
REFERENCE NUMBER
PAGE 1 OF 12
DATE: 10/22/2019
SUBJECT: BID NO. 2019-264 - ANNUAL CONTRACT FOR ASPHALT ROAD
SURFACING PRODUCTS - ALL PRECINCTS - VARIOUS VENDORS - PER
UNIT PRICE
COMMISSIONERS COURT ACTION REQUESTED:
It is requested that the Commissioners Court award Bid No. 2019-264, Annual Contract for Asphalt
Road Surfacing Products, for all Precincts, to the following vendors at the per unit price:
Primary Austin Asphalt, Inc.
Eurovia Atlantic Coast, LLC, d/b/a Sunmount Paving
Reynolds Asphalt & Construction Company
TexasBit
Vulcan Construction Materials, LLC
BACKGROUND:
Notice of the County’s intent to bid was advertised in local newspapers, as required by State statute,
and posted on the Internet, the Arlington Black Chamber of Commerce, the Fort Worth Hispanic
Chamber of Commerce, the Fort Worth Metropolitan Black Chamber of Commerce, and the Tarrant
County Asian American Chamber of Commerce. Two hundred forty-one (241) vendors were
contacted and requested to participate in this bid process. All documents pertaining to this bid were
posted on the Tarrant County website and were downloaded by interested bidders. Seven (7) bids were
received.
Bids were evaluated by the four (4) Maintenance Precincts and Purchasing representatives. Primary
award recommendations are to all vendors meeting specifications. P Squared Emulsions Plants, LLC
and Professional Coating Technologies, Inc. were deemed non-responsive for failure to provide pricing
for all required items.
The term of the contract is twelve (12) months, effective October 31, 2019, with two (2) options for
renewal periods of twelve (12) months each.
COMMISSIONERS COURT
COMMUNICATION
REFERENCE NUMBER: DATE: 10/22/2019 PAGE 2 OF 12
Therefore, it is the joint recommendation of the four (4) Maintenance Precincts and Purchasing that
Bid No. 2019-264, Annual Contract for Asphalt Road Surfacing Products, be awarded to the vendors
listed above at the per unit price.
FISCAL IMPACT:
Expenses from last year are approximately $2,929,656.30. Orders are placed on an as-needed basis.