Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 22, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with SAE Towers Ltd., for the purchase of taper
tubular, galvanized, steel structures, anchor cages, and associated hardware for the Brinker Substation;
providing for the expenditure of funds therefor; and providing an effective date (RFP 7401 – awarded
to SAE Towers Ltd., in the not-to-exceed amount of $301,337.19). The Public Utilities Board
recommends approval (7 - 0).
INFORMATION/BACKGROUND
Brinker Substation is an approved project in Denton Municipal Electric’s (DME) five-year Capital
Improvement Plan (CIP) and will require the purchase of tapered tubular galvanized steel structures.
Tubular structures are manufactured to a specific size and design for each project. The RFP was
structured to allow proposers to provide unit prices for 3 different types of tubular structures necessary
for the completion of the Brinker Substation. Descriptions of each type of structure and the required
purchase quantities are included below:
Static Structures: The static structure is a 65-foot, free standing steel tubular pole with a lightning
mast. This structure is used within a substation to provide electrical protection of the substation
equipment from lightning strikes, similar to a lightning rod. Seventeen (17) static structure poles are
required for full coverage of the equipment at the Brinker Substation.
Transmission Termination Structures (Take-off Structures): Take-off structures are 40-foot, H-
frame structures required to dead-end the transmission lines in the substation. At the top of each of the
tubular legs of the structure is a lightning mast to protect surrounding equipment from lightning strikes.
Four (4) take-off structures are required to energize the Brinker Substation.
Light Structures: These structures mount on the tubular sections of the transmission termination
structures and on static structures. The brackets are utilized for light fixtures and cameras for substation
security and safety. Fifty (50) light structures are required for the Brinker Substation project.
Request for Proposals was sent to 57 prospective suppliers, including seven (7) local firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download
and advertised in the local newspaper. Four (4) proposals were received and evaluated based upon
published criteria, including price, delivery, compliance with specifications, and probable performance.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Based upon this evaluation, SAE Towers Ltd. was ranked the highest and determined to be the best
value for the City. Best and Final Offers (BAFO) were requested from SAE Towers Ltd.
NIGP Code Used for Solicitation: 570-Metals; Bars, Plates, Rods, Sheets,
Structural Shapes, Tubing and
Fabricated Items
Notifications sent for Solicitation sent in IonWave: 57
Number of Suppliers that viewed Solicitation in IonWave: 27
HUB-Historically Underutilized Business Invitations sent out: 5
SBE-Small Business Enterprise Invitations sent out: 16
Responses from Solicitation: 4
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 14, 2020, the Public Utilities Board (PUB) recommended this item to the City Council
for consideration.
RECOMMENDATION
Award a contract with SAE Towers, Ltd., for the purchase of taper tubular, galvanized, steel structures,
anchor cages, and associated hardware for the Brinker Substation, in a not-to-exceed amount of
$301,337.19.
PRINCIPAL PLACE OF BUSINESS
SAE Towers, Ltd.
Houston, TX
FISCAL INFORMATION
The cost for purchase of the taper tubular, galvanized, steel structures, anchor cages, and associated
hardware for the Brinker Substation will be funded out of Certificate of Obligation Funds as part of
Electric Capital Improvement Program, and the cost will ultimately be recovered through the Public
Utility Commission Transmission Cost of Service Program (TCOS). The budgeted amount for this item
is $301,337.19.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this contact Jerry Fielder, 940-349-7173.
Legal point of contact: Mack Reinwand at 940-349-8333.