Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 22, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Berry Companies, Inc., dba Bobcat
of North Texas, through the Buy Board Cooperative Purchasing Network Contract # 597-19, for authorized
Bobcat equipment repair services for the Fleet Department; providing for the expenditure of funds therefor;
and providing an effective date (File 7432 – awarded to Berry Companies, Inc., dba Bobcat of North Texas,
in the five (5) year not-to-exceed amount of $150,000). The Public Utilities Board recommends approval
(7 - 0).
INFORMATION /BACKGROUND
Currently, the City owns eleven (11) pieces of Bobcat construction equipment along with several hydraulic
attachments. The proposed contract is for scheduled and unscheduled maintenance and repairs on the
current and future fleet of Bobcat construction equipment. This number could increase or decrease based
on the fleet replacement schedule and any approved additions. The estimated total spends for maintenance
and repairs during the five (5) year contract term is $150,000. Projected spend is based on current repair
trends, age of fleet equipment, and future replacements and additions.
Bobcat of North Texas is the area’s factory authorized sales, service and repair center for Bobcat
construction equipment. Bobcat of North Texas provides field service, as well as repairs at their shop located
in Lewisville, Texas, by factory trained technicians using OEM specific diagnostic software.
This contract pricing is provided through Buy Board Coop# 597-19 and negotiated with the local factory
dealer, Bobcat of North Texas. This Buy Board contract expires November 30, 2022.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On September 14, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Berry Companies, Inc., dba Bobcat of North Texas, for authorized Bobcat equipment
repair services for the Fleet Department, in a five (5) year not-to-exceed amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
Berry Companies, Inc., dba Bobcat of North Texas
Lewisville, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded through department budgets on an as needed basis. The City will only pay
for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.