Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 22, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Lonestar Municipal Equipment,
LLC, through the Buy Board Cooperative Purchasing Network Contract # 593-19, for authorized Gapvax
sewer equipment repair services for the Fleet and Wastewater Collections Departments; providing for the
expenditure of funds therefor; and providing an effective date (File 7440 – awarded to Lonestar Municipal
Equipment, LLC, in the five (5) year not-to-exceed amount of $150,000). The Public Utilities Board
recommends approval (7 - 0).
INFORMATION /BACKGROUND
Currently, the City owns and operates six (6) sewer flushing trucks. This number could increase or decrease
based on the fleet replacement schedule and any approved additions. The proposed contract is for scheduled
and unscheduled maintenance and repairs on the current and future fleet of sewer flushing trucks. The
estimated total spend for maintenance and repairs during the five (5) year contract term is $150,000.
Projected spend is based on current repair trends, age of fleet equipment, and future replacements and
additions.
Lonestar Municipal Equipment is the area’s factory authorized service and repair center for Gapvax flushing
equipment. Lonestar provides repair services at their shop located in Haslet, Texas, by factory trained
technicians.
Pricing was obtained through the Buy Board Cooperative Purchasing Network, which has been
competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On September 14, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Lonestar Municipal Equipment, LLC, for authorized Gapvax sewer equipment repair
services for the Fleet and Wastewater Collections Departments, in a five (5) year not-to-exceed amount of
$150,000.
PRINCIPAL PLACE OF BUSINESS
Lonestar Municipal Equipment, LLC
Haslet, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded through the using department budgets on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.