Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 22, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with CLS Sewer Equipment Co., Inc.,
through the Buy Board Cooperative Purchasing Network Contract # 593-19, for authorized Vac-Con sewer
equipment repair services for the Fleet and Wastewater Collections Departments; providing for the
expenditure of funds therefor; and providing an effective date (File 7439 – awarded to CLS Sewer
Equipment Co., Inc., in the five (5) year not-to-exceed amount of $200,000). The Public Utilities Board
recommends approval (7 - 0).
INFORMATION /BACKGROUND
Currently, the City owns and operates six (6) sewer flushing trucks. This number could increase or decrease
based on the fleet replacement schedule and any approved additions. This proposed contract is for scheduled
and unscheduled maintenance and repairs on the current and future fleet of sewer flushing trucks. The
current fleet consist of Vac-Con, Vactor, Gapvax, and Pipehunter branded flushing equipment. The
estimated total spend for maintenance and repairs during the five (5) year contract term is $200,000.
Projected spend is based on current repair trends, age of fleet equipment, and future replacements and
additions.
CLS Sewer Equipment Co., Inc., is the area’s factory authorized service and repair center for Vac-Con
flushing equipment. CLS provides field service, as well as repairs at their shop located in Richardson,
Texas, by factory trained technicians using OEM specific diagnostic software.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On September 14, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with CLS Sewer Equipment Co., Inc., for authorized Vac-Con sewer equipment repair
services for the Fleet and Wastewater Collections Departments, in a five (5) year not-to-exceed amount of
$200,000.
PRINCIPAL PLACE OF BUSINESS
CLS Sewer Equipment Co., Inc.
Richardson, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded through the department budgets on an as needed basis. The City will only
pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.