Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 22, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with RDO Equipment, Co., through the
Buy Board Cooperative Purchasing Network Contract # 597-19, for authorized John Deere construction
equipment repair services for the Fleet Department; providing for the expenditure of funds therefor; and
providing an effective date (File 7441 – awarded RDO Equipment, Co., in the five (5) year not-to-exceed
amount of $250,000). The Public Utilities Board recommends approval (7 - 0).
INFORMATION /BACKGROUND
Currently, the City owns and operates nine (9) pieces of John Deere equipment. This number could increase
or decrease based on the fleet replacement schedule and any approved additions. The proposed contract is
for scheduled and unscheduled maintenance and repairs on the current and future fleet of John Deere
construction equipment. The estimated total spend for maintenance and repairs during the five (5) year
contract term is $250,000. Projected spend is based on current repair trends, age of fleet equipment, and
future replacements and additions.
RDO Equipment is the area’s factory authorized service and repair center for John Deere construction
equipment. RDO provides field service, as well as repair services at their shop located in McKinney, Texas,
utilizing factory trained technicians and OEM diagnostic software.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On September 14, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with RDO Equipment, Co., for authorized John Deere construction equipment repair
services for the Fleet Department, in a five (5) year not-to-exceed amount of $250,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
RDO Equipment, Co.
McKinney, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded through department budgets on an as-needed basis. The City will only pay
for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.