Exhibit 1 - Agenda Information Sheet - iCopyCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 22, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with iCopy, LLC dba iOffice, for the procurement of
ready-to-use disinfectant cleaners for various City departments; providing for the expenditure of funds
therefor; and providing an effective date (IFB-BV 7404 – awarded to iCopy, LLC dba iOffice, in the one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $80,000).
INFORMATION /BACKGROUND
This Invitation for Bid for Best Value (IFB-BV) is for the supply of FDA and EPA approved ready to use
disinfectant cleaners to be used by all City departments to assist in protection against COVID-19, and other
common germs, while in their daily operations. This contract will include both pump spray bottle and one
gallon bottles of ready to use disinfectant cleaners. Over the pastyear ther has been a need to increase the
current supply of disinfectant cleaners within all City facilities to better protect the health and safety of both
residents and employees of the City of Denton. The Warehouse will stock both the pump spray and one
gallon bottles of ready to use disinfectant cleaners to ensure availablity for the City of Denton personnel.
Invitations for Bids for Best Value were sent to 179 prospective suppliers of this item. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Twelve (12) bids were received, ten (10) bids met specification
requirements for Line 1 – Pump Spray Bottle Ready To Use Disinfectant and Line 2 – One Gallon Ready
To Use Disinfectant Solution were received. These bids were evaluated by section based upon published
criteria, including delivery, compliance with specifications, probable performance, and price. iCopy, LLC
dba iOffice was ranked the highest and determined the best value for the City.
NIGP Code Used for Solicitation: 345-First Aid & Safety Equipment &
Supplies; 465-Hospital & Surgical
Equipment & Supplies; 475-Hospital,
Surgical, & Medical Related Accessories
Notifications sent for Solicitation sent in IonWave: 179
Number of Suppliers that viewed Solicitation in IonWave: 47
HUB-Historically Underutilized Business Invitations sent out: 13
SBE-Small Business Enterprise Invitations sent out: 53
Responses from Solicitation: 12
Responses Meeting Specifications: 10
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with iCopy, LLC dba iOffice, for the procurement of ready-to-use disinfectant cleaners
for various City departments, in the one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $80,000.
PRINCIPAL PLACE OF BUSINESS
iCopy, LLC dba iOffice
Decatur, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products will be funded through the department operating budgets on an as needed basis. The City
will only pay for items purchased and is not obligated to pay full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7889.
Legal point of contact: Mack Reinwand at 940-349-8333.