Exhibit 1 - Agenda Information Sheet - Cordell
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 22, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Cordell Incorporated, dba Ridley’s Vacuum &
Janitorial Supply, for the procurement of hand sanitizer dispensers and stands for various City departments;
providing for the expenditure of funds therefor; and providing an effective date (IFB-BV 7400 – awarded
to Cordell Incorporated, dba Ridley’s Vacuum & Janitorial Supply, for one (1) year, with the option for
four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $60,000).
INFORMATION/BACKGROUND
This Invitation for Bid for Best Value (IFB-BV) is for the supply of touch-free automatic hand sanitizer
dispensers and hand sanitizer dispenser stands to be used by all City departments to assist in protection
against COVID-19, and other common germs, while in their daily operations. This contract includes an eco-
friendly, refillable hand sanitizer dispensers that can be either wall mounted or mounted to free-standing
dispenser stand, that will also be included within this contract. Over the past year there has been an
immediate need to increase the current supply of hand sanitizer dispensers within all City facilities to better
protect the health and safety of both residents and employees of the City of Denton. The Warehouse will
stock the dispensers and stands to ensure availablity for the City of Denton personnel.
Invitations for Bids for Best Value were sent to 222 prospective suppliers of this item. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Seven (7) bids meeting specification were received and evaluated by
section based upon published criteria including delivery, compliance with specifications, probable
performance, and price. Cordell Incorporated, dba Ridley’s Vacuum & Janitorial Supply was ranked the
highest for Section B – Hand Sanitizer Touch-Free Dispensers and Section D – Hand Sanitizer Stands and
determined the best value for the City.
NIGP Code Used for Solicitation: 435-Germicides, Cleaners, & Related
Sanitation products; 436-Germicides,
Cleaners, & Related Sanitation products,
Environmentally Certified; 485-Janitorial
Supplies, General Line; 486-Janitorial
Supplies, General Line, Environmentally
Certified
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Notifications sent for Solicitation sent in IonWave: 222
Number of Suppliers that viewed Solicitation in IonWave: 66
HUB-Historically Underutilized Business Invitations sent out: 14
SBE-Small Business Enterprise Invitations sent out: 59
Responses from Solicitation: 7
RECOMMENDATION
Award a contract with Cordell Incorporated, dba Ridley’s Vacuum & Janitorial Supply, for the procurement
of hand sanitizer dispensers and stands for various City departments, in a one (1) year, with the option for
four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $60,000.
PRINCIPAL PLACE OF BUSINESS
Cordell Incorporated, dba Ridley’s Vacuum & Janitorial Supply
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products will funded through the department operating budgets on an as needed basis. The City will
only pay for items purchased and is not obligated to pay full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7889.
Legal point of contact: Mack Reinwand at 940-349-8333.