Exhibit 1 - Agenda Information Sheet - Wedge
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: September 22, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Wedge Supply, LLC, for the procurement of bottles
of hand sanitizer for various City departments; providing for the expenditure of funds therefor; and
providing an effective date (IFB-BV 7400 – awarded to Wedge Supply, LLC, for one (1) year, with the
option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$121,000).
INFORMATION/BACKGROUND
This Invitation for Bid for Best Value (IFB-BV) is for the supply of bottles of hand sanitizer in various sizes
to be used by all City departments to assist in protection against COVID-19, and other common germs,
while in their daily operations. This contract will include the following: small 2oz, standard 16-18oz, and
larger 1 gallon size bottles. The gallon-sized bottles will mostly be used to refill the eco-friendly, refillable
hand sanitizer dispensers that will be within a separate contract awarded from the same IFB-BV solicitation.
Over the past year there has been an immediate need to increase the current supply of hand sanitizer bottles
within all City facilities to better protect the health and safety of both residents and employees of the City
of Denton. The Warehouse will stock the three sizes of hand sanitizer bottles to ensure availablity for the
City of Denton personnel.
Invitations for Bids for Best Value were sent to 222 prospective suppliers of this item. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Twenty-six (26) bids meeting specification were received and evaluated
by section based upon published criteria including delivery, compliance with specifications, probable
performance, and price. Wedge Supply, LLC was ranked the highest for Section A – Hand Sanitizer Bottles
and determined the best value for the City.
NIGP Code Used for Solicitation: 435-Germicides, Cleaners, & Related
Sanitation products; 436-Germicides,
Cleaners, & Related Sanitation products,
Environmentally Certified; 485-Janitorial
Supplies, General Line; 486-Janitorial
Supplies, General Line, Environmentally
Certified
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Notifications sent for Solicitation sent in IonWave: 222
Number of Suppliers that viewed Solicitation in IonWave: 66
HUB-Historically Underutilized Business Invitations sent out: 14
SBE-Small Business Enterprise Invitations sent out: 59
Responses from Solicitation: 26
RECOMMENDATION
Award a contract with Wedge Supply, LLC, for the procurement of bottles of hand sanitizer for various
City departments, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the
total five (5) year not-to-exceed amount of $121,000.
PRINCIPAL PLACE OF BUSINESS
Wedge Supply LLC
Garland, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products will be funded through department operating budgets on an as needed basis. The City will
only pay for items purchased and is not obligated to pay full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7889.
Legal point of contact: Mack Reinwand at 940-349-8333.