Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 6, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a sole source agreement between the City of Denton and
Axon Enterprise, Inc., amending the contract approved by City Council on October 17, 2017, in the not-to-
exceed amount of $1,176,243.66; said first amendment to provide additional services and materials related
to the Taser Body Cameras for the Police and Fire Departments; providing for the expenditure of funds
therefor; and providing an effective date (File 5696 – providing for an additional first amendment
expenditure amount not-to-exceed $144,335.37, with the total contract amount not-to-exceed
$1,320,579.03).
INFORMATION/BACKGROUND
The City of Denton Police and Fire Departments currently utilize the TASER (now Axon) body-worn
camera system and the TASER X2 weapon system. All 184 sworn police officers and six (6) fire marshals
are equipped with the body-worn camera system. The system meets the Police Department’s need to allow
officers the ability to record, manage, and store digital recordings in the already existing Evidence.com
storage. The ETM module allows automatic file uploading and simultaneous recharging of body cameras.
The departments are able to modernize and standardize its Conductive Electronic Weapon (CEW) platform
as well as provide training according to best practice and manufacturer recommendations. The Axon
Enterprise Officer Safety Plan Solution and Unlimited Cartridge Plan (UCP) solution consists of AXON
Body 3 body-worn cameras, evidence transfer manager (ETM), accessories, digital evidence management
software, data storage, auto-tagging with call number, warranty and implementation. This body-worn
camera system is compatible with existing TASER technology and Evidence.com storage solution that is
currently being utilized by the Police Department.
This amendment is to provide additional AXON Body 3 body-worn camera system for current and future
hire of Denton police officers and fire marshals. The Police Department anticipates acquiring five (5)
additional body cameras in fiscal year 20-21 and five (5) body cameras in fiscal year 21-22 for projected
new-hire positions. The Fire Department anticipates adding two (2) license/hardware systems in fiscal year
20-21 and two (2) new systems in fiscal year 21-22. The attached quote is provided through Axon
Enterprise, Inc. for the additional body-worn camera systems needed for current Denton police officers and
fire marshals.
The Police Department has standardized to the body-worn camera and weapons system. Axon Enterprise,
Inc. is the sole source provider of this equipment, therefore the equipment is only available from one source.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Body Camera Additional Projected Spend
FY 20 - 21 FY 21 - 22 FY 22 - 23 Total
Police Dept.
$54,566.50
$23,214.50
$16,614.50 $94,395.50
Fire Dept.
$35,443.00
$6,100.20
$6,100.20 $47,643.40
5% Price Increase $1160.73 $1135.74 $2,296.47
Total $90,009.50 $30,475.43 $23,850.44 $144,335.37
Section 252.022 of the Local Government Code provides that procurement of commodities and services
that are available from one source are exempt from competitive bidding, and if over $50,000, shall be
awarded by the governing body.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 17, 2017, City Council approved a contract with Axon Enterprise, Inc., in the not-to-exceed
amount of $1,176,243.66 (Ordinance 2017-317).
RECOMMENDATION
Award Amendment No. 1 with Axon Enterprise, Inc., for additional services and materials related to the
Taser Body Cameras for the Police and Fire Departments, in the not-to-exceed amount $144,335.37, for a
total amended contract amount of $1,320,579.03.
PRINCIPAL PLACE OF BUSINESS
Axon Enterprise, Inc.
Scottsdale, AZ
ESTIMATED SCHEDULE OF PROJECT
This contract will expire October 17, 2022.
FISCAL INFORMATION
These products and services will be funded through department operating budgets on an as needed basis. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Summitt, 940-349-7944.
Legal point of contact: Mack Reinwand at 940-349-8333.