Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 6, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Romco Equipment, Co., LLC,
through the Buy Board Cooperative Purchasing Network Contract # 597-19, for authorized Volvo
construction equipment repair services for the Fleet Department; providing for the expenditure of funds
therefor; and providing an effective date (File 7442 – awarded Romco Equipment, Co., LLC, in the five (5)
year not-to-exceed amount of $200,000). The Public Utilities Board recommends approval (6 - 0).
INFORMATION /BACKGROUND
This request is to approve a contract for scheduled and unscheduled maintenance and repairs on the current
and future fleet of Volvo construction equipment. Currently, the City owns and operates seven (7) pieces
of Volvo equipment. This number could increase or decrease based on the fleet replacement schedule and
any approved additions. The estimated total spend for maintenance and repairs during the five (5) year
contract term is $200,000. Projected spend is based on current repair trends, age of fleet equipment, and
future replacements and additions.
Romco Equipment Co., is the area’s factory authorized service and repair center for Volvo construction
equipment. Romco provides field service, as well as repair services at their shop located in Carrollton,
Texas, utilizing factory trained technicians and OEM diagnostic software.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On September 28, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Romco Equipment, Co., LLC, for repair and maintenance of Volvo construction
equipment for the Fleet Department, in a five (5) year not-to-exceed amount of $200,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Romco Equipment, Co., LLC
Carrollton, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.