Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 6, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Oldcastle APG West, Inc. dba Oldcastle Texas, for
the supply of concrete and cement to be stocked in the City of Denton Distribution Center; providing for
the expenditure of funds therefor; and providing an effective date (IFB 7454 – awarded to Oldcastle APG
West, Inc. dba Oldcastle Texas in the five (5) year not-to-exceed amount of $180,000).
INFORMATION /BACKGROUND
City departments regularly use concrete and cement during construction and repair projects. Water and
Wastewater utilize concrete to reinforce joints, thrust blocking, supporting conectors, etc. Several other
other departments use concrete and cement to repair streets during construction. These items will be
purchased on an as-needed bases by the City of Denton Distribution Center. The Distribution Center will
maintain appropriate stocking levels and upon distribution, the items will be charge back to the department.
Based on the historical spend of these items being $36,000 annually, the recommended NTE for this contract
is $180,000 for a five (5) year contract.
Invitation for Bids was sent to 85 prospective suppliers of this item. In addition, specifications were placed
on the Materials Management website for prospective suppliers to download and advertised in the local
newspaper. One (1) bid meeting specification were received. The lowest bid was received by Oldcastle
APG West, Inc. dba Oldcastle Texas.
NIGP Code Used for Solicitation: 210 - Concrete & Metal Products,
Culverts, Pilings, Septic Tanks,
Accessories & Supplies
Notifications sent for Solicitation sent in IonWave: 85
Number of Suppliers that viewed Solicitation in IonWave: 13
HUB-Historically Underutilized Business Invitations sent out: 6
SBE-Small Business Enterprise Invitations sent out: 25
Responses from Solicitation: 1
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Oldcastle APG West, Inc. dba Oldcastle Texas, for the supply of concrete and cement
to be stocked in the City of Denton Distribution Center, in a five (5) year not-to-exceed amount of $180,000.
PRINCIPAL PLACE OF BUSINESS
Oldcastle APG West, Inc. dba Oldcastle Texas
Grapevine, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These products will be funded through the using department’s budget on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Mack Reinwand at 940-349-8333.