Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 13, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Burns & McDonnell, Inc.,
for the supply of a solid waste management strategy for the Solid Waste and Recycling Department;
providing for the expenditure of funds therefor; and providing an effective date (RFP 7281 – awarded to
Burns & McDonnell, Inc., in the not-to-exceed amount of $155,250).
INFORMATION/BACKGROUND
The City of Denton is one of the fastest growing metropolitan areas in the State of Texas and the United
States, adding approximately 300 homes to its service schedule every month. As the City continues to grow,
questions arise about how the City will manage its garbage and recycling over the next 25 years. To help
define and drive those decisions, the staff is proposing the creation of a Comprehensive Solid Waste
Management Strategy (CSWMS), a forward-looking planning document that evaluates solid waste best
practices, demographics, and financial impacts. The data gathered will be used to assemble a state-of-the-
art strategy that helps the City strategize, identify, align, and set short- and long-term goals, policies, and
actions to manage the generation, diversion, and disposal of solid waste. Feedback from the Denton City
Council, residents, and staff will be used to define the direction of the City’s Solid Waste Management
Program over the next 15-25 years, improving the quality of life for Denton residents now and in the future.
This will be a holistic effort by the City of Denton to comprehensively evaluate waste generation, manage
solid waste activities, and strategically address personal, residential, commercial, and corporate waste
generation and diversion activities.
The City of Denton solicited proposals through a competitive process for a professional service agreement
to supply a comprehensive solid waste management strategy for the Solid Waste and Recycling Department
and is ready to award the contract to the vendor rated highest, Burns & McDonnell, Inc.
Requests for Proposals was sent to 311 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Four (4) proposals were received and evaluated based upon published criteria including
project schedule, compliance with specifications, probable performance and price. Based upon this
evaluation, Burns & McDonnell, Inc. was ranked the highest and determined to be the best value for the
City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 925 - (Service Only) - Engineering
Services, Professional
Notifications sent for Solicitation sent in IonWave: 311
Number of Suppliers that viewed Solicitation in IonWave: 12
HUB-Historically Underutilized Business Invitations sent out: 26
SBE-Small Business Enterprise Invitations sent out: 82
Responses from Solicitation: 4
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 12, 2020, this item will go to the Public Utilities Board (PUB) for recommendation to City
Council for consideration.
RECOMMENDATION
Award a contract with Burns & McDonnell, Inc., for the supply of a solid waste management strategy for
the Solid Waste and Recycling Department, in a not-to-exceed amount of $155,250.
PRINCIPAL PLACE OF BUSINESS
Burns & McDonnell, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within eighteen (18) months.
FISCAL INFORMATION
These services will be funded from FY 19-20 Solid Waste Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Exhibit 4: Presentation
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brian Boerner, 940-349-8001.
Legal point of contact: Mack Reinwand at 940-349-8333.