Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 13, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Peak Program Value,
LLC, a Colorado Limited Liability Company, for program management services for the construction phase
of the Public Safety Buildings (Police Headquarters, Police Substation, and Firing Range) and additional
services for new or renovations of City buildings as set forth in the contract; providing for the expenditure
of funds therefor; and providing an effective date (RFQ 7425 – Professional Services Agreement for
Program Management Services awarded to Peak Program Value, LLC, for one (1) year, with the option for
two (2) additional one (1) year extensions, in the total three (3) year term; approval of Task Order #1 for
construction phase services for the Public Safety Buildings in a not to exceed amount of $696,074).
INFORMATION /BACKGROUND
Peak Program Value, LLC (PPV) has been providing program management services (i.e. cost control,
schedule management, and “best value” strategies) for the preconstruction/construction phases of the
Development Services Building (Daybreak) and the preconstruction phase of the Public Safety Buildings
(Police Headquarters, Police Substation, and Firing Range) projects for over a year. These services are
provided under a Professional Services Agreement that expires on September 30, 2020.
Under this new agreement, PPV will provide construction phase program management services for the
Public Safety Buildings projects, in a not-to-exceed amount of $696,074. In addition, PPV services are
anticipated for other City building projects, including but not limited to the Homeless Day/Night Center
(Loop 288), Service Center, and City Hall West. These services will be provided through negotiated not-
to-exceed amounts funded through each building budgets.
RFQ 7425 – Task Order #1 is included herein and is for the construction phase program management
services for the Public Safety Buildings projects. This will include services to compete the construction of
the Police Headquarters, Police Substation, and Firing Range in a not-to-exceed amount of $696,074.
Request for Qualifications (RFQ) for professional program management services was sent to 188
prospective firms for these services. In addition, the RFQ was placed on the Materials Management website
for prospective respondents to download and advertised in the local newspaper. Seven (7) statement of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including
relevant experience of the firm, relevant experience of the project managers, consulting approach and
budget controls and savings. Based upon this evaluation, the recommended award is to Peak Program Value,
LLC, and is determined to be the most qualified firm for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 958 - (Service Only) - Management
Services
Notifications sent for Solicitation sent in IonWave: 188
Number of Suppliers that viewed Solicitation in IonWave: 42
HUB-Historically Underutilized Business Invitations sent out: 8
SBE-Small Business Enterprise Invitations sent out: 72
Responses from Solicitation: 7
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 26, 2020, the City Council awarded a contract to Peak Program Value, LLC, for program
management services throughout the Construction Management at Risk for the Development Services
Building (Daybreak) renovation, and the preconstruction phase of the Public Safety Buildings (Police
Headquarters, Police Substation and Firing Range), in a not-to-exceed amount of $267,105.
RECOMMENDATION
Award a contract with Peak Program Value, LLC, for Program Management Services, for one (1) year,
with the option for two (2) additional one (1) year extensions, in the total three (3) year term and approval
of RFQ 7425 – Task Order #1 in a not to exceed amount of $696,074.
PRINCIPAL PLACE OF BUSINESS
Peak Program Value, LLC
Boulder, CO
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from General Obligation and Certificate of Obligation funds dedicated to
facility projects. Future services for additional building projects will be funded through the specific project
budgets on an as needed and not-to-exceed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Mack Reinwand at 940-349-8333.