Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement and Compliance
ACM: David Gaines
DATE: October 13, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
rejecting any and all competitive bids under IFB 7463 for Landscape & Grounds Maintenance; and
providing an effective date (IFB 7463).
INFORMATION/BACKGROUND
Securing a contract will allow the Solid Waste Facilities year-round maintenance of trees, bushes, grass,
flower beds and irrigation systems, as well as to comply with the mediated settlement agreement in the
municipal solid waste permit number 1590A.
We currently have a full-time employee keeping up with mowing and weed control (weed trimming). This
employee is not adequately trained or equipped to perform irrigation repairs or new installations of trees or
irrigation systems. Irrigation systems in place are failing due to lack of regular and annual maintenance, in
turn some trees and bushes have died.
In the current City of Denton Municipal Solid Waste Permit number 1590-A in the Mediated Settlement
Agreement, Points of Agreement, part (XI.) states: Applicant shall landscape the “Buffer Zone” area along
Mayhill Road and at least ¼ mile down Foster Road in accordance with the Special Use Permit for the
landfill. For every 100 linear feet of frontage along Mayhill Road and Edwardes Road, Applicant agrees to
provide at least seven canopy and thirteen understory trees. Applicant agrees to meet with a representative
of the Protestants’ choice to determine the percentage of evergreen trees to be used in the landscaping plan,
in any event which shall not fall below 30% (thirty percent).
Through the advertisement process only one vendor placed a bid. The pricing/sheet was not itemized
properly and by Procurement regulations this bid is requested to be rejected.
In accordance with the Local Government Code 252.043, the City Council may reject any and all bids.
RECOMMENDATION
Staff recommends rejection of all bids for Landscape & Grounds Maintenance.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Arturo Garcia, 940-349-8021.
Legal point of contact: Mack Reinwand at 940-349-8333.