Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 13, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with GT Distributors, Inc., through the
Buy Board Cooperative Purchasing Network Contract # 603-20, for the purchase of public safety equipment
and supplies for the Denton Police and Fire Departments; providing for the expenditure of funds therefor;
and providing an effective date (File 7479 – awarded to GT Distributors, Inc., in the not-to-exceed amount
of $393,000).
INFORMATION /BACKGROUND
The proposed contract includes public safety equipment and related supplies for the Police and Fire
Departments from GT Distributors, Inc.
As the Police Department continues to improve its Use-of-Force training efforts, ammunition and
simunition (non-lethal training ammunition) will be required. Duty and practice ammunition, in addition to
simunition, is regularly utilized by officers and recruits to carry while on duty, during Force reality-based
training, quarterly training, and when attending various classes offered at the training academy. Police
officers are required by State statute and departmental policy to qualify annually on all weapons they are
authorized to carry, including handguns, shotguns, and rifles.
The remaining items purchased within the contract will be designated for the Fire Marshal’s Office within
the Fire Department to purchase protective equipment, which will include but not limited to; body armor,
holsters, helmets, belts, and additional duty gear.
This cooperative contract offered the lowest price and can provide public safety equipment and supplies
that meet the current and anticipated needs of the Police and Fire departments. Utilizing the Buy Board
contracts provide for volume discount pricing as well as the earliest delivery of ammunition in a limited
market supply.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with GT Distributors, Inc., for the purchase of public safety equipment and supplies for
the Denton Police and Fire Departments, in the not-to-exceed amount of $393,000.
PRINCIPAL PLACE OF BUSINESS
GT Distributors, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This Buy Board contract expires March 31, 2023.
FISCAL INFORMATION
These products and services will be funded through the respective departmental budget(s) or awarded grants
on an as-needed basis. The City will only pay for commodities as needed and is not obligated to pay the
full contract amount. Below is the projected spend for this contract.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Frank Dixon, 940-349-8181.
Legal point of contact: Mack Reinwand at 940-349-8333.
Department Item FY 20-21 FY 21-22 FY 22-23 Total
Police
Duty and practice ammunition
Simunition
Munition
Other supplies 94,000 94,000 94,000 282,000
Fire
Protective equipment
Body armor
Overt carriers
Duty belts
Ammo pouches
Handcuff keys 37,000 37,000 37,000 111,000
$131,000 $131,000 $131,000 $393,000