Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 13, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with BWI, Inc., through the Buy Board
Cooperative Purchasing Network Contract # 611-20, for the acquisition of turf grass seeds, tools, and
landscape supplies for the Parks and Recreation Department; providing for the expenditure of funds
therefor; and providing an effective date (File 7496 – awarded to BWI, Inc., for one (1) year, with the option
for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $75,000).
INFORMATION/BACKGROUND
The proposed contract is for the purchase of ground maintenance equipment and supplies to maintain City
athletic fields, landscaped and general park areas. The Parks Department purchases turf products,
landscaping products, ryegrass and other types of seed. BWI, Inc. currently provides the frequently used
products through a cooperative contract. Based on a historical spend and future projections the
recommended NTE for this contract is $75,000 for a total potential three (3) year contract.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
RECOMMENDATION
Award a contract with BWI, Inc., for the acquisition of turf grass seeds, tools, and landscape supplies for
the Parks and Recreation Department, in a one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year not-to-exceed amount of $75,000.
PRINCIPAL PLACE OF BUSINESS
BWI, Inc.
Carrollton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
FISCAL INFORMATION
These items will be funded from the Parks Department operating budget on as needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Price List
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Drew Huffman, 940-349-7464.
Legal point of contact: Mack Reinwand at 940-349-8333.