Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 20, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Quality Excavation, LLC, for the construction of
the Downtown Storm Sewer Trunk Line PH I Project for the City of Denton; providing for the expenditure
of funds therefor; and providing an effective date (IFB 7086 - awarded to Quality Excavation, LLC, in the
not-to-exceed amount of $1,141,102.20). The Public Utilities Board recommends approval (5 - 0).
INFORMATION/BACKGROUND
The Downtown Storm Sewer Trunk Line improvements project was created to address flooding in the
downtown area. Specific areas of concern are near the intersections of the Union Pacific Railroad (UPRR)
and McKinney, Oak, Hickory, Mulberry and Sycamore Streets. Phase I of the project consists of the
improvements from McKinney Street to Hickory along the UPRR rights-of-way, plus the improvements on
Oak Street.
The project total cost of $1,141,102.20 for Downtown Storm Sewer Trunk Line PH I construction consists
of: $1,086,764.00 total base bid; and a $54,388.20 contingency. A five (5) percent contingency is for the
sole use of the City and will be subject to written authorization by the City’s Project Manager and Program
Manager.
An Invitation for Bids was sent to 384 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Eleven (11) bids meeting specifications were received. The engineer’s estimate for
comparison (without contingency) for the Base Bid was $1,089,695.00. The lowest bid was received by
Quality Excavation, LLC.
NIGP Code Used for Solicitation: 913 – Construction Services
Notifications sent for Solicitation sent in IonWave: 384
Number of Suppliers that viewed Solicitation in IonWave: 32
HUB-Historically Underutilized Business Invitations sent out: 17
SBE-Small Business Enterprise Invitations sent out: 99
Responses from Solicitation: 11
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On October 12, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Quality Excavation, LLC, for the construction of the Downtown Storm Sewer Trunk
Line PH I Project for the City of Denton, in a not-to-exceed amount of $1,141,102.20.
PRINCIPAL PLACE OF BUSINESS
Quality Excavation, LLC
Aubrey, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 270 calendar days.
FISCAL INFORMATION
These services will be funded from General Obligation Funds dedicated for drainage projects.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, (940)-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Kyle Pedigo, 940-349-8425.
Legal point of contact: Mack Reinwand at 940-349-8333.