Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 20, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Argos USA, LLC, for concrete delivery for city
departments, providing for the expenditure of funds therefor; and providing an effective date (RFP 7414 –
awarded to Argos USA, LLC, for three (3) years, with the option for two (2) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $400,000). The Public Utilities Board
recommends approval (6 - 0).
INFORMATION /BACKGROUND
The proposed contract is for concrete delivery service for the installation and infrastructure repair. Concrete
is used for numerous projects including: pouring manholes, pressure grouting abandoned pipe, thrust
blocking, supporting connectors, and temporary street restoration.
Based on a historical spend and future projections the recommended NTE for this contract is $400,000 for
a total potential five (5) year contract.
Requests for Proposals was sent to 92 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. One proposal was received and evaluated based upon published criteria including delivery,
probable performance, and price. Based upon this evaluation, Argos USA, LLC, was ranked the highest
and determined to be the best value for the City.
NIGP Code Used for Solicitation: 750 - Road and Highway Building
Materials (Not Asphaltic)
Notifications sent for Solicitation sent in IonWave: 92
Number of Suppliers that viewed Solicitation in IonWave: 7
HUB-Historically Underutilized Business Invitations sent out: 8
SBE-Small Business Enterprise Invitations sent out: 25
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On October 12, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Argos USA, LLC, for concrete delivery for city departments, in a three (3) year, with
the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$400,000.
PRINCIPAL PLACE OF BUSINESS
Argos USA, LLC
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products will be funded through the using department’s budget on an as needed basis. The City will
only pay for items purchased and is not obligated to pay full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Casey Bowles, 940-349-8489.
Legal point of contact: Mack Reinwand at 940-349-8333.