Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 20, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Associated Supply Company, Inc.,
dba ASCO Equipment Co., through the Buy Board Cooperative Purchasing Network Contract # 597-19,
for authorized Case construction equipment repair services for the Fleet Department; providing for the
expenditure of funds therefor; and providing an effective date (File 7443 – awarded Associated Supply
Company, Inc., dba ASCO Equipment Co., in the five (5) year not-to-exceed amount of $100,000). The
Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
This request is to approve a contract for scheduled and unscheduled maintenance and repairs on the current
and future fleet of Case construction equipment. Currently, the City owns and operates nine (9) pieces of
Case equipment. This number could increase or decrease based on the fleet replacement schedule and any
approved additions. The estimated total spend for maintenance and repairs during the five (5) year contract
term is $100,000. Projected spend is based on current repair trends, age of fleet equipment, and future
replacements and additions.
Associated Supply Company is the area’s factory authorized service and repair center for Case construction
equipment. ASCO provides field service, as well as repair services at their shop located in Euless, Texas,
utilizing factory trained technicians and OEM specific diagnostic software.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On October 12, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Associated Supply Company, Inc., dba ASCO, for repair and maintenance of Case
construction equipment for the Fleet Department, in a five (5) year not-to-exceed amount of $100,000.
PRINCIPAL PLACE OF BUSINESS
Associated Supply Company, Inc., dba ASCO Equipment Co.
Euless, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These services will be funded through the using department’s budget on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.