Exhibit 3 - Amendment 1
Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
Contract Value
Piggy Back Option
Contract Expiration
DocuSign Envelope ID: 3A8C83A9-72E2-4089-805F-55EE230F65AB
Revised 6/11
Request for City Manager Approval of Purchase
DATE: June 4, 2018 Questions concerning this
acquisition may be directed
DEPARTMENT: Materials Management to Sarah Kuechler 349-8356.
ACM: Bryan Langley
SUBJECT
Approve a First Amendment in the amount of $15,500 to a professional service agreement with
Alan Bojorquez, originally awarded in the amount of $40,000; to assist in the drafting of
materials necessary for implementation and administration of the ethics ordinance; and providing
an effective date (File 6655-awarded to Bojorquez Law Firm in the total amended amount of
$55,500).
FILE INFORMATION
Staff presented an option to City Council on November 14, 2017 for Alan Bojorquez assist in the
development and City Council directed staff to hire Mr. Bojorquez. An initial contract with
Bojorquez Law Firm as approved on November 28, 2017 to provide consulting services to assist
the City Council in developing an ethics ordinance as required by the recent amendment to the
City Charter. Alan Bojorquez provided ethics training to City Council on December 5, 2018 and
eight (8) subsequent meetings were held through April 2018 to draft the ordinance. The cost to
provide this work was $37,445.50 and under the $40,000 not-to-exceed amount originally
established in the contract.
The City Council approved the ethics ordinance on May 1, 2018 and staff requested that Alan
Bojorquez provide an addendum to the contract to assist in the creation of materials necessary to
administer the ordinance as well as training for City Officials. Mr. Bojorquez submitted an
addendum to the original contract, included as Attachment 2, to provide these services at a cost
of $15,500. The following items are included in the scope:
1. Complaint Form
2. Financial Disclosure Form
3. Business Disclosure Form
4. Conflicting Interest Disclosure Form
5. Conflicts Log
6. Curriculum for Training: City Officials
7. Curriculum for Training: Board of Ethics
8. Training Manual
9. Flow Chart for Processing Complaint
10. Rules of Procedure for Board of Ethics
11. Format for Advisory Opinions
12. Notice of Accepted Complaint
13. Deficiency Notice
14. Determination of Actionable Complaint
15. Determination of Baseless Complaint
16. Preliminary Assessment
17. Notice of Receipt of Appeal
18. Letter of Notification
19. Letter of Admonition
20. Determination of Frivolous Complaint
21. Letter of Reprimand
22. Recommendation of Suspension
23. Determination of Frivolous Complaint
24. Notice of Reconsideration
25. Ruling on Request for Reconsideration
Also included in the scope is two separate trainings provided to City Officials and the Board of
Ethics. Staff plans to video these trainings to provide to future City Officials.
DocuSign Envelope ID: 3A8C83A9-72E2-4089-805F-55EE230F65AB
Revised 6/11
Request for City Manager Approval
Page 2
PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS)
x City Council directed staff to hire Bojorquez Law Firm on November 14, 2017.
x Bojorquez Law Firm completed the services included in the initial contract on May 1, 2018.
x Staff provided information related to the addendum to City Council on May 11, 2018 and
May 18, 2018 in the Friday Report.
RECOMMENDATION
Staff recommends approval of the First Amendment from Bojorquez Law Firm, in the amount of
$15,500.
PRINCIPAL PLACE OF BUSINESS
Bojorquez Law Firm
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
Based on the schedule that has been drafted, staff estimates that project will be completed by
September 1, 2018 and meet City Council’s requested implementation date.
CONTRACT ADMINISTRATOR
Charlie Rosendahl
Management Analyst- Public Affairs
FISCAL INFORMATION
This item is entered in JDE as requisition #183886. These services are being paid for through the
City Manager’s Office-Outside Contract Services account number 103001.7879.
Attachment 1: Original Contract Requested by:
Attachment 2: First Amendment
Name Charlie Rosendahl
Phone 940-349-8433
PO#183886
Respectfully submitted:
Purchasing
Expenditure Approved:
DocuSign Envelope ID: 3A8C83A9-72E2-4089-805F-55EE230F65AB
Revised 6/11
__________________________
City Manager or Designate
__________________________
Date
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DocuSign Envelope ID: 3A8C83A9-72E2-4089-805F-55EE230F65AB
DocuSign Envelope ID: 3A8C83A9-72E2-4089-805F-55EE230F65AB
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DocuSign Envelope ID: 3A8C83A9-72E2-4089-805F-55EE230F65AB
May 18, 2018
Charlie Rosendahl
Management Analyst
City of Denton
215 E. McKinney
Denton, Texas 76201
ADDENDUM TO STANDARD TERMS OF ENGAGEMENT:
-Implementation & Administration Code of Ethics
Mr. Rosendahl:
Please accept this Addendum #1 to the Standard Terms of Engagement, which was approved
on or about November 28, 2017. The City of Denton has expressed an interest in continuing
my services as Special Counsel and Ethics Advisor to assist in the drafting of materials
necessary for the implementation and administration of the newly-enacted Code of Ethics. I
am willing to continue providing services in this regard.
The Scope of Work includes document preparation and consultation regarding the following
items:
1. Complaint Form
2. Financial Disclosure Form
3. Business Disclosure Form
4. Conflicting Interest Disclosure Form
5. Conflicts Log
6. Curriculum for Training: City Officials
7. Curriculum for Training: Board of Ethics
8. Training Manual
9. Flow Chart for Processing Complaint
10. Rules of Procedure for Board of Ethics
11. Format for Advisory Opinions
12. Notice of Accepted Complaint
13. Deficiency Notice
14. Determination of Actionable Complaint
15. Determination of Baseless Complaint
16. Preliminary Assessment
17. Notice of Receipt of Appeal
18. Letter of Notification
19. Letter of Admonition
20. Determination of Frivolous Complaint
21. Letter of Reprimand
22. Recommendation of Suspension
23. Determination of Frivolous Complaint
24. Notice of Reconsideration
25. Ruling on Request for Reconsideration
In order to provide the two training components (Items 6 and 7 above), I anticipate two trips
to Denton. It’s my understanding that the training sessions I conduct on-site will be
videotaped for future viewing.
The fee for the above Scope of Work shall be $15,500.00 (which is inclusive of all related
expenses).
12325 Hymeadow Drive
Suite 2-100
Austin, Texas 78750
Phone: (512) 250-0411
Fax: (512) 250-0749
TexasMunicipalLawyers.com
DocuSign Envelope ID: 3A8C83A9-72E2-4089-805F-55EE230F65AB
City of Denton: Code of Ethics Addendum #1 May 16, 2018
Implementation & Administration Page 2 of 2
For any work provided beyond the Scope of Services listed above, our services will be
billed at our standard hourly rates (as listed in the Standard Terms of Engagement).
If the City finds this acceptable, please acknowledge by counter-signing this Addendum.
Sincerely,
Alan J. Bojorquez
Principal Attorney
CITY OF DENTON:
_________________
Purchasing Manager
DocuSign Envelope ID: 3A8C83A9-72E2-4089-805F-55EE230F65AB
Certificate Of Completion
Envelope Id: 3A8C83A972E24089805F55EE230F65AB Status: Completed
Subject: ****City Manager Approval *****Bojorquez Law Firm (6655) Amendment #1
Source Envelope:
Document Pages: 16 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Rebecca Hunter
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
901B Texas Street
Denton, TX 76209
rebecca.hunter@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
6/4/2018 11:26:17 AM
Holder: Rebecca Hunter
rebecca.hunter@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Rebecca Hunter
rebecca.hunter@cityofdenton.com
Assistant Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 129.120.6.150
Sent: 6/4/2018 11:28:00 AM
Viewed: 6/4/2018 11:28:10 AM
Signed: 6/4/2018 11:30:06 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Karen E. Smith
karen.smith@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Using IP Address: 129.120.6.150
Sent: 6/4/2018 11:30:08 AM
Viewed: 6/4/2018 11:46:13 AM
Signed: 6/4/2018 11:47:58 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Todd Hileman
todd.hileman@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Using IP Address: 47.190.47.120
Signed using mobile
Sent: 6/4/2018 11:48:00 AM
Viewed: 6/4/2018 12:03:51 PM
Signed: 6/4/2018 12:04:04 PM
Electronic Record and Signature Disclosure:
Accepted: 7/25/2017 9:02:14 AM
ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
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Carbon Copy Events Status Timestamp
Carbon Copy Events Status Timestamp
Jennifer Bridges
jennifer.bridges@cityofdenton.com
Procurement Assistant
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 6/4/2018 12:04:05 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Charlie Rosendahl
charles.rosendahl@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 6/4/2018 12:04:05 PM
Viewed: 6/4/2018 12:11:59 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 6/4/2018 12:04:06 PM
Certified Delivered Security Checked 6/4/2018 12:04:06 PM
Signing Complete Security Checked 6/4/2018 12:04:06 PM
Completed Security Checked 6/4/2018 12:04:06 PM
Payment Events Status Timestamps
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