Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 20, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with American Business Electronics, Inc. dba ABE
Corp, for security services and card access control for all City Departments; providing for the expenditure
of funds therefor; and providing an effective date (RFP 7409 – awarded to American Business Electronics,
Inc. dba ABE Corp, for one (1) year, with the option for four (4) additional one (1) year extensions, in the
total five (5) year not-to-exceed amount of $2,000,000).
INFORMATION/BACKGROUND
The Facilities Management Department is responsible for providing and maintaining security and access
devices for all City buildings. The ABE Corp, Inc. will supply ID badges, frequency operated buttons
(FOBs) and access panels to control access to and within City buildings, as well as installation or repair
services as needed. They also ensure all card, FOB, and access panel numbering information for the City to
ensure there are no duplicate components. Any duplicate information could compromise the systems
security.
Based on historical spend and future projections the requested contract amount is $2,000,000. Included in
the projection for the next (5) five years there are three (3) large projects scheduled. The expansion and
renovation of the Police department at City Hall East which will require moving, replacing and adding new
security access points. There are also access panels reaching the end of their useful life throughout City
buildings and will require replacement.
Requests for Proposals was sent to 110 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. One (1) proposal was received and evaluated based upon published criteria including
delivery, compliance with specifications, and price. Based upon this evaluation, ABE Corp, Inc. was ranked
the highest and determined to be the best value for the City.
.
NIGP Code Used for Solicitation: 680
Notifications sent for Solicitation sent in Ion Wave: 110
Number of Suppliers that viewed Solicitation in Ion Wave: 13
HUB-Historically Underutilized Business Invitations sent out: 10
SBE-Small Business Enterprise Invitations sent out: 33
Responses from Solicitation: 1
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with American Business Electronics, Inc. dba ABE Corp, for security services and card
access for all City Departments; in a one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $2,000,000.
PRINCIPAL PLACE OF BUSINESS
American Business Electronics, Inc. dba ABE Corp
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dawn Wilson, 940-349-7201.
Legal point of contact: Mack Reinwand at 940-349-8333.