Exhibit 1-Agenda Information Sheet FinalCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Materials Management
CM: Todd Hileman
DATE: November 7, 2017
SUBJECT
Consider adoption of an ordinance accepting competitive bids by way of a Cooperative Purchasing Program
Participation Agreement with the City of Cedar Hill under section 271.102 of the Local Government Code,
for the purchase of Emergency Medical Services (EMS) medical supplies for the City of Denton Fire
Department; providing for the expenditure of funds therefor; and providing an effective date (File 5427-
awarded to Bound Tree Medical in the estimated annual amount of $266,000 for a three (3) year total
amount not-to-exceed $800,000).
BACKGROUND
In 2014, the City of Denton Fire Department began purchasing medical supplies and medications directly
from Bound Tree Medical through a Cooperative Purchasing Agreement with the City of Cedar Hill. This
allows each individual fire station to order and maintain supplies as needed for par level and replacement
after each call. In fiscal year 2017-18, the Denton Fire Department will have twelve (12) fully stocked
ambulances- eight (8) front line and four (4) reserve. In addition, eight (8) fire engines/trucks carry advanced
support medical gear, and twenty (20) additional fire department vehicles carry first aid kits. Supply orders
are placed online and are reviewed and approved by the EMS Battalion Chief before the order is processed.
Supplies and medications are then shipped directly to the requesting station.
The Cooperative Purchasing Agreement with the City of Cedar Hill provides lower costs for many of the
individual items commonly used by the department. The Cedar Hill contract offers 726 items available on
the contract and an average of thirty (30) percent cost savings for the majority of the items used by the
Denton EMS staff. Prior to using the Cooperative Purchasing Agreement with the City of Cedar Hill, the
City of Denton received a ten (10) percent discount. Staff is not aware of any local vendors that can provide
the volume of supplies required for the EMS operation. Therefore, staff is recommending awarding a
contract for EMS medical supplies to Bound Tree Medical through a Cooperative Purchasing Agreement
with the City of Cedar Hill. This will allow the City of Denton Fire Department to continue obtaining vital
EMS supplies without interruption with the potential for cost savings.
RECOMMENDATION
Award a contract for EMS medical supplies to Bound Tree Medical in the estimated annual amount of
$266,000 for a three (3) year total amount not-to-exceed $800,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On January 7, 2014, City Council authorized a Cooperative Purchasing Program Participation agreement
with the City of Cedar Hill. (Ordinance No. 2014-008).
ESTIMATED SCHEDULE OF PROJECT
The current Cedar Hill contract with Bound Tree Medical expires on February 28, 2018. The contract has
three (3) one year renewal options. Staff will confirm the renewal with the City of Cedar Hill each year.
FISCAL INFORMATION
Annual expenditures are estimated at $266,000. Under a three (3) year agreement, expenditures are not-to-
exceed $800,000. The supplies will be funded from account 320100.6336.
STRATEGIC PLAN RELATIONSHIP
The City of Denton’s Strategic Plan is an action-oriented road map that will help the City achieve its vision.
The foundation for the plan is the five long-term Key Focus Areas (KFA): Organizational Excellence;
Public Infrastructure; Economic Development; Safe, Livable, and Family-Friendly Community; and
Sustainability and Environmental Stewardship. While individual items may support multiple KFAs, this
specific City Council agenda item contributes most directly to the following KFA and goal:
Related Key Focus Area: Safe, Liveable & Family-Friendly Community
Related Goal: 4.1 Enhance public safety
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: City of Cedar Hill Contract
Exhibit 3: Ordinance
Respectfully submitted:
Karen Smith, 349-8436
Purchasing Manager
For information concerning this acquisition, contact: Battalion Chief Brian Glenn at 940-349-8834.