Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 27, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Lessek Enterprises, LLC dba Impress Graphics,
for printing services for the Citizen Connection newsletter and shipping services to City of Denton’s utility
billing contractor; providing for the expenditure of funds therefor; and providing an effective date (RFP
7424 – awarded to Lessek Enterprises, LLC dba Impress Graphics, in the three (3) year not-to-exceed
amount of $117,000).
INFORMATION/BACKGROUND
Ten times per year, the City of Denton produces a two-page citizen newsletter, the Citizen Connection, to
be sent with utility bills to all City of Denton utility customers. Each edition of the newsletter is filled with
timely news, events, and information curated especially for Denton utility customers. This publication is
designed and produced in-house by the Public Affairs Department before being printed and mailed by
external vendors.
To allow the Public Affairs Department to accommodate for growth in the community over the duration of
the contract, and to provide flexibility in paper size, respondents to the RFP submitted pricing for a spectrum
of print types, each with an assigned volume (i.e. number of units printed). Currently, the Department prints
less than 60,000 pieces per month of the Citizen Connection newsletter, but an estimated maximum of
65,000 printed copies were included in the RFP to accommodate for the aforementioned growth.
The $125,000 not-to-exceed amount was calculated using the Impress Graphics per-issue price quote of
$3,900 for a double-sided, 8.5x14 newsletter—which is the size at which the newsletter is currently
produced—printed ten (10) times per year, at a total of 65,000 copies. We also included an additional $8,000
in the not-to-exceed amount to accommodate for changes in publication size or the need for additional
issues. This contract is intended to establish pricing and a not-to-exceed amount and does not bind us to the
ten (10) issues per year, should the decision be made to reduce the number of issues or make a change to
service delivery.
Requests for Proposals were sent to 93 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Six (6) proposals were received and evaluated based upon published criteria including
schedule, compliance with specifications, probable performance, and price. Based upon this evaluation,
Lessek Enterprises, LLC dba Impress Graphics was ranked the highest and determined to be the best value
for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 966 - (Service Only) – Printing and
Typesetting Services
Notifications sent for Solicitation sent in IonWave: 93
Number of Suppliers that viewed Solicitation in IonWave: 19
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 29
Responses from Solicitation: 6
RECOMMENDATION
Award a contract with Lessek Enterprises, LLC dba Impress Graphics, for printing services for the Citizen
Connection newsletter and shipping services to City of Denton’s utility billing contractor, in a three (3) year
not-to-exceed amount of $117,000.
PRINCIPAL PLACE OF BUSINESS
Lessek Enterprises, LLC dba Impress Graphics
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These products and services will be funded using the Public Affairs Department advertising budget on a
per-issue basis. The City will only pay for services rendered and is not obligated to pay the full contract
amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, (940) 349-7100
Purchasing Manager
For information concerning this acquisition, contact: Justin Harmon, (940) 349-8171.
Legal point of contact: Mack Reinwand at (940) 349-8333.