Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: October 27, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
amending Ordinance No. 20-1064 and authorizing the City Manager to execute a contract with Texas
Excavation Safety System, Inc., for the continuation of the services for utility line locates for the Water
Distribution Department, Wastewater Collections, Water Metering, and Denton Municipal Electric
Department provided by Texas 811, which is the sole provider of these commodities and services, in
accordance with Texas Local Government Code 252.022, which provides that procurement of commodities
and services that are available from one source are exempt from competitive bidding, and if over $50,000
shall be awarded by the governing body; and providing an effective date (File 7336 – awarded to Texas
Excavation Safety System, Inc., in the five (5) year not-to-exceed amount of $300,000).
INFORMATION/BACKGROUND
On June 16, 2020 City Council approved an ordinance to contract for notifications of excavations (line
locates). This proposed amendment to ordinance 20-1064 replaces the name Centricity GIS with Texas
Excavation Safety System Inc. also known as Texas 811, which is the sole source provider for line location
notifications within the State of Texas.
The Texas 811 system is a sole source program that is utilized throughout the state and is required by law.
All excavator shall request the location of underground pipelines at each excavation site by giving notice
to the notification center as required by Texas Utilities Code, Chapter 251.
The City of Denton utilizes the Texas 811 notification center to notify other utilities and to receive
notification of any digging operations that are occurring within the City of Denton. The City currently has
a multitude of contractors combined with our own construction and maintenance that is taking place
throughout the City and utilization of this notification center assists with preventing damage to other utilities
as well as our own infrastructure. Based on a historical spend and future projections the recommended not-
to-exceed amount for this contract is $300,000 for a total potential five (5) year contract.
Texas Underground Facility DIG SAFELY is a nationally recognized safety program developed by an
industry wide group of experts from all stakeholder groups including excavators and utility operators. The
purpose is to increase excavation safety and reduce dangerous and expensive damage to vital underground
utilities. The Office of Pipeline Safety of the US Department of Transportation introduced it. The DIG
SAFELY message is at the heart of the Texas One-Call law:
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
• CALL BEFORE YOU DIG
• ALWAYS WAIT THE REQUIRED TIME
• RESPECT THE MARKS
• EXCAVATE WITH CARE
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 8, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
On June 16, 2020, City Council approved a contract with Centricity GIS, in the not-to-exceed amount of
$300,000 (Ordinance 20-1064).
RECOMMENDATION
Amending ordinance 20-1064 to award Texas Excavation Safety System, Inc. for the continuation of the
services for utility line locates for the Water Distribution Department, Wastewater Collections, Water
Metering, and Denton Municipal Electric Department provided by Texas 811, in a five (5) year not-to-
exceed amount of $300,000.
PRINCIPAL PLACE OF BUSINESS
Texas Excavation Safety System, Inc
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact Chris Campbell, 940-349-7181.
Legal point of contact: Mack Reinwand at 940-349-8333.