7026 - Amendment 2 Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND SUPREME FOOD SERVICES, DBA VEND PRO REFRESHMENT SERVICES
7026
THIS SECOND AMENDMENT TO CONTRACT 7026 (this “Amendment”) by
and between the City of Denton, Texas (“City”) and Supreme Food Services, dba Vend pro
Refreshment Services (“Contractor”) to that certain contract executed on October 15, 2019,
(the “Original Agreement”); amended on May 12, 2020 to remove office coffee services
and related products and any minimum purchase requirement related to the coffee services
and related products (the “First Amendment”); (collectively, the Original Agreement and
the First Amendment are the “Agreement”) for services related to vending machine
services;
WHEREAS, the City deems it necessary to further expand the services provided by
Contractor to the City pursuant to the terms of the Agreement with this Second
Amendment.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Contractor to the City; and
NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Second Amendment,
which amends the following terms and conditions of the said Agreement, to wit:
1. This Amendment modifies the Agreement amount to provide for additional micro
market services and related products, as shown in Exhibit A attached, to be
provided in accordance with the terms of the Agreement. The minimum purchase
requirements and term of micro market services and related products are as
described in Exhibit A.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Contractor, have each executed this
Amendment, by and through their respective duly authorized representatives and officers
on this date_______________________________________.
2
“CONTRACTOR”
Supreme Food Services, dba Vend Pro
Refreshment Services
By: _____________________________
AUTHORIZED SIGNATURE
TITLE: __________________________
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: _____________________________
PURCHASING AGENT
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
3
Exhibit A
Minimum Purchase:
Client has selected a micro market which has a coffee and all related products minimum
purchase amount of $2,400 per month. Should Client fall short of the specified monthly
minimum, Client agrees to subsidize the difference and make equal to $2,400 per month
for the term of this agreement.
Term of Micro Market:
Client agrees to an initial one (1) year term on the micro market with the option to renew
until contract expires.
Payment Terms:
Any products or services purchased by Client shall be invoiced by Vend-Pro. Client terms
are Net Due upon invoice receipt via Client’s option of check, credit card or electronic
funds transfer into an account designated by Vend-Pro. Invoices not paid within (30) days
of invoice date are subject to a service charge calculated at the lower of 1.5% per month,
or the maximum rate permitted by state jurisdiction.
Product Shrinkage (theft):
Client is liable for all product shrinkage shortages greater than 2.5%. Client must agree to
no product limitations throughout the term of this agreement.
Force Majeure:
Neither party will be liable or responsible to the other for any loss or damage or for any
delays or failure to perform due to causes beyond its reasonable control including acts of
God, strikes, epidemics, war, riots, flood, fire, sabotage, or any other circumstances of like
character. In the event of such unforeseen incident, Vend Pro shall have five (5) days from
the onset of the unforeseen incident to remove its personal property from any location
where it may be found. Upon the reopening of any locations where Vend Pro removed its
personal property, Vend Pro shall replace any personal property within fourteen (14) days.
In the event the Client does not allow Vend Pro to remove its personal property and the
product expires, Client shall indemnify Vend Pro for its lost or expired product.
4
Equipment
1) Equipment Arrangements:
Vend Pro will deliver and install the following Equipment.
Breakroom #1
Market Fixtures ___1____
Beverage Cooler ___1____
Food Cooler ___1____
Camera System ___1____
Coffee Service ________
Market Kiosk ___ 1___
5
Exhibit B
Pricing – Drinks & Snacks
Product Prices in machines may be adjusted by Vend Pro Quarterly, as needed to reflect
manufacturer price changes, fuel costs, tax changes or labor cost changes. Vend Pro will inform and
work closely with the Client regarding implementation of Price Changes.
Product Selection will periodically change based on seasonal changes, new items available, special
requests and/or sales pattern evolution.
Certificate Of Completion
Envelope Id: C624933327744045986AC59683024363 Status: Completed
Subject: ***Purchasing Approval*** Contract 7026 - 2nd Amendment
Source Envelope:
Document Pages: 6 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 0 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
11/5/2020 11:16:15 AM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 11/5/2020 11:31:18 AM
Viewed: 11/5/2020 11:32:27 AM
Signed: 11/5/2020 11:33:08 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Karla Price
karla@vendpro.us
Sales Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 69.170.113.156
Sent: 11/5/2020 11:33:09 AM
Viewed: 11/5/2020 12:00:10 PM
Signed: 11/5/2020 3:12:18 PM
Electronic Record and Signature Disclosure:
Accepted: 11/5/2020 12:00:10 PM
ID: 80e7f170-fbb7-4ae4-8532-4a042e4fd79a
Christine Taylor
Christine.Taylor@cityofdenton.com
Director of Procurement and Compliance
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 11/5/2020 3:12:20 PM
Viewed: 11/5/2020 3:41:11 PM
Signed: 11/5/2020 3:42:33 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cori Power
cori.power@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 11/5/2020 3:42:35 PM
Viewed: 11/5/2020 4:50:04 PM
Signed: 11/5/2020 4:50:21 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Gabby Leeper
Gabby.Leeper@cityofdenton.com
Administrative Assistant III
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/5/2020 4:50:22 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Scott McDonald
Scott.McDonald@cityofdenton.com
Director
Security Level: Email, Account Authentication
(None)
Sent: 11/5/2020 4:50:22 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 11/5/2020 4:50:23 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 11/5/2020 11:31:18 AM
Certified Delivered Security Checked 11/5/2020 4:50:04 PM
Signing Complete Security Checked 11/5/2020 4:50:21 PM
Completed Security Checked 11/5/2020 4:50:23 PM
Payment Events Status Timestamps
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