Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: June 18, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
accepting competitive bids and awarding a contract for the supply of Traffic Signal Hardware for the City
of Denton Distribution Center; providing for the expenditure of funds therefor; and providing an effective
date (IFB 7019 – awarded to the lowest responsive bidder for each line item: Consolidated Traffic Controls,
Inc., in a total not-to-exceed amount of $375,000; Mobotrex, Inc., in a total not-to-exceed amount of
$375,000; Paradigm Traffic Systems, Inc., in a total not-to-exceed amount of $540,000; Texas Highway
Products, LTD., in a total not-to-exceed amount of $1,380,000; in a total three (3) year, not-to-exceed
amount of $2,670,000).
IFB INFORMATION /BACKGROUND
This Invitation for Bid is to supply traffic camera systems, cabinets, detectors, crossing systems, and signal
and pedestrian head which are used by the Traffic Division. Without the purchase of traffic signal hardware,
Traffic cannot construct, operate, nor maintain traffic control systems throughout the City of Denton. These
items will be carried in the Distribution Center Working Capital inventory. Materials are procured by the
Distribution Center as needed.
Invitation for Bids was sent to 175 prospective suppliers of these items. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Seven (7) bids were received. The awarded vendor for each item is highlighted on the bid
tabulation (Exhibit 2).
RECOMMENDATION
Award a contract for Traffic Signal Hardware to the lowest responsive bidder for each line item, in the three
(3) year not-to-exceed amount of $2,670,000. This amount is based on the purchase history for items
included in the IFB, but quantities will vary depending on needs as they arise.
PRINCIPAL PLACE OF BUSINESS
Consolidated Traffic Controls, Inc.
Arlington, Texas
MoboTrex, Inc
Austin, Texas
Paradigm Traffic System, Inc.
Arlington, Texas
Texas Highway Product.
Round Rock, Texas
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract. At the sole option of the City of Denton, the Contract may be further extended
as needed, not to exceed a total of six (6) months.
FISCAL INFORMATION
These items will be funded out of the Distribution Center Working Capital account and charged back to the
using department.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Laura Hermosillo at 940-349-8438
Legal point of contact: Mack Reinwand at 940-349-8333.