Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: November 10, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Anixter Inc., for the supply of linemen’s tools and
accessories for the Denton Municipal Electric Department; providing for the expenditure of funds therefor;
and providing an effective date (IFB 7427 – awarded to Anixter Inc, for one (1) year, with the option for
two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed amount of $653,089).
INFORMATION/BACKGROUND
The purpose of this Invitation for Bid (IFB) is for the supply of linemen’s tools and accessories such as
climbing tools, grounding equipment, cutters, material handling accessories, tool holders, hand tools, and
specialty tools and accessories which are used by Denton Municipal Electric. These items will be purchased
on an as-needed basis. Without the purchase of linemen tools and accessories, Denton Municipal Electric
cannot construct, operate, nor maintain facilities, or provide electric service to new customers.
Year 1 Year 2* Year 3* Total
Estimated Spend $201,173 $217,267 $234,649 $653,089
The IFB was sent to 413 prospective suppliers, including 17 Denton firms. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Thirteen (13) bids meeting specifications were received. The lowest bid was received by
Anixter Inc.
NIGP Code Used for Solicitation: 285-Electrical Equipment and Supplies
(Except Cable and Wire); 343-First Aid
and Safety Equipment and Supplies;
445-Hand Tools
Notifications sent for Solicitation sent in IonWave: 413
Number of Suppliers that viewed Solicitation in IonWave: 28
HUB-Historically Underutilized Business Invitations sent out: 33
SBE-Small Business Enterprise Invitations sent out: 120
Responses from Solicitation: 13
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 9, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Anixter Inc. for the supply of linemen’s tools and accessories for the Denton
Municipal Electric Department, in a one (1) year, with the option for two (2) additional one (1) year
extensions, in the total three (3) year not-to-exceed amount of $653,089.
PRINCIPAL PLACE OF BUSINESS
Anixter Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Misty Willis, 940-349-7603.
Legal point of contact: Mack Reinwand at 940-349-8333.