Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement and Compliance
ACM: David Gaines
DATE: November 10, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Texas Electric Cooperatives, Inc., for galvanized
steel transmission poles, anchor cages, and associated hardware for the Denton Municipal Electric
Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7433
– awarded to Texas Electric Cooperatives, Inc., in the not-to-exceed amount of $104,338).
INFORMATION/BACKGROUND
The Denton Municipal Electric’s (DME) Capital Improvement Plan (CIP) project for the Brinker Tie-
In, requires the purchase of two steel transmission poles. These poles will be used to reroute the existing
Woodrow to McKinney 138kV transmission line into Brinker Substation. Rerouting the transmission
line will connect the substation to the transmission system and energize the substation. The proposed
contract includes the purchase of galvanized steel transmission poles, galvanized steel hardware, and
anchor bolt assemblies for this project. The not-to-exceed amount of $104,338 includes a $19,820.35
allowance for hardware and anchor bolt assemblies.
Request for Proposals was sent to 162 prospective suppliers, including 13 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download
and advertised in the local newspaper. Four (4) proposals were received and evaluated based upon
published criteria including delivery, compliance with specifications, probable performance, and price.
Best and Final Offers (BAFO) were requested from the top two proposals. Based upon this evaluation,
Texas Electric Cooperatives, Inc. was ranked the highest and determined to be the best value for the
City.
NIGP Code Used for Solicitation: 570 – Metals: Bars, Plates, Rods,
Sheets, Strips, Structural Shapes,
Tubing and Fabricated Items
Notifications sent for Solicitation sent in IonWave: 162
Number of Suppliers that viewed Solicitation in IonWave: 25
HUB-Historically Underutilized Business Invitations sent out: 12
SBE-Small Business Enterprise Invitations sent out: 49
Responses from Solicitation: 3
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 9, 2020, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Texas Electric Cooperatives, Inc., for galvanized steel transmission poles, anchor
cages, and associated hardware for the Denton Municipal Electric Department, in a not-to-exceed
amount of $104,338.
PRINCIPAL PLACE OF BUSINESS
Texas Electric Cooperatives, Inc.
Georgetown, TX
SUSTAINABILITY MEASURES
One indicator of sustainability in the manufacturing of Pelco steel poles is the use of materials: the steel
used is typically recycled through the steel mills and returned to users (automotive, aerospace,
building…industries) as new steel. Pelco then produces products that meet customers design
specifications. Pelco tries, through design, to minimize the amount of waste or drop steel that goes into
making the final product thus having less of a drag on our environmental impact.
Another indicator of sustainability is the product life cycle: since poles are made of steel they can be
recycled after they have served their designed purpose and the new steel used in the same or other
industries.
FISCAL INFORMATION
These items will be funded as part of a Capital Improvement Project (CIP), and the cost will ultimately
be recovered through the Public Utility Commission Transmission Cost of Service Program (TCOS).
The City will only pay for products rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Fielder, 940 349-7173.
Legal point of contact: Mack Reinwand at 940-349-8333.