Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: December 1, 2020
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or his designee, to execute a contract with Rush Truck Centers of Texas, LP,
through the Buy Board Cooperative Purchasing Network Contract # 601-19, for the purchase of Peterbilt
Trucks for various City Departments; providing for the expenditure of funds therefor; and providing an
effective date (File 7517 – awarded to Rush Truck Centers of Texas, LP, in the five (5) year not-to-exceed
amount of $20,000,000). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
This proposed request is for the purchase of an estimated seventy (70) new Peterbilt trucks with various
vocational bodies for all City departments over the next five (5) years. The estimated quantity and cost are
based on the historical data contained in the chart below for fleet replacements and additions.
Historical Data
Year Number of Trucks Purchased Cost
2016 8 $ 1,606,561.00
2017 14 $ 2,806,536.00
2018 17 $ 3,413,201.00
2019 10 $ 2,821,303.00
2020 18 $ 3,371,260.00
2021 16 $ 4,641,250.00
Average 14 $ 3,110,018.50
The five-year estimate of $20,000,000 is based on an historical annual average and includes estimated cost
adjustments for inflation and fleet additions. All fleet replacements and additions are brought before City
Council for approval in the appropriate fiscal year budgets.
Planned FY20/21 replacements/additions total sixteen (16) trucks that could utilize Peterbilt truck platforms
with various vocational bodies, with an estimated cost of $3,762,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Fleet Services has worked closely with engineers at the Paccar Peterbilt plant for many years, providing
product input, component testing and fleet data to enhance Peterbilt product performance, utility and
longevity. In return, Fleet Services receives excellent product support directly from the plant and their Rush
Truck Center Dealers.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On November 9, 2020, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Rush Truck Center, for the purchase of Peterbilt Trucks for various City
Departments, in a five (5) year not-to-exceed amount of $20,000,000.
PRINCIPAL PLACE OF BUSINESS
Rush Truck Centers of Texas, LP
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These vehicle purchases will be funded from department vehicle replacement funds. Requisitions will be
entered on an as-needed basis. The budgeted amount for truck purchases varies year to year based on the
council approved replacements and additions. The City will only pay for services rendered and is not
obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Exhibit 3: Presentation
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Mack Reinwand at 940-349-8333.